July 27, 2015 APC Meeting

Date: 7-27-2015

 

Meeting called to order: 5:34 pm CDT

Members Present: J. Stillman, K. Burke, R. Grundhoefer, S. Clark

Members Absent: R. Luthy, S. Elliott, J. Voges

Also Present: K. Patmore, representatives of Hassfurther Farms, R. Field

Old Business: Signed recommendation for changes to the zoning ordinance that was passed at the June meeting.

New Business: Announced S. Elliott had resigned. Introduced R. Field who wants to be appointed in Elliott’s place.

With no further business, a motion to adjourn is made by Burke, second by Clark. Motion carries, adjournment is at 5:45 pm.

May 18, 2015 APC Meeting

Town of Santa Claus
Advisory Planning Commission

Date: 5-18-2015

Meeting called to order: 5:30 pm CST

Members Present: J. Stillman, R. Luthy, K. Burke, R. Grundhoefer, S. Clark

Members Absent: J. Voges, S. Elliott

Also Present: P. Brown, representatives of Hassfurther Farms, members of Verizon Wireless, and subcontractor- Melissa Overpeck, Debbie Rhodes, Dave Herndon

Review of Minutes: Luthy presents for approval, minutes from April, 2015 meeting. Motion to approve minutes made by Burke, second by Stillman. Motion carries unanimous.

Old Business: None

(more…)

April 27, 2015 APC Meeting

Town of Santa Claus

Advisory Planning Commission Meeting Minutes

Date: 4-27-2015

 

Meeting called to order: 5:30 pm CDT

 

Members Present: J. Stillman, K. Burke, R. Grundhoefer, S. Clark

 

Members Absent: S. Elliott, R. Luthy,  J. Voges

 

Also Present: P. Brown, K. Patmore, representatives of Hassfurther Farms, D. Barnett, G. Turner

 

Review of Minutes: Stillman presents for approval, minutes from February 23, 2015 meeting. Motion to approve minutes made by Burke, second by Grundhoefer. Motion carries.

 

Old Business: None

 

New Business:  Reviewed sign permit from Santa’s Lodge.  Answered questions from Barnett.

 

Reviewed sign permit for T-W Santa Claus LLC.  Answered questions from Turner.

 

Patmore to schedule public hearing on verbiage change in Zoning Ordinance to allow submissions of requests prior to the APC meeting before a hearing instead of the current 30 days.

 

Discussed the temporary cell tower that did not request a permit.  Motion made by Stillman, second by Grundhoefer, to instruct Brown to send a violation letter to Koch Development to remove tower within 10 days or face daily fines.

 

With no further business, a motion to adjourn is made by Burke, second by Grundhoefer. Motion carries, adjournment is at 6:15 pm.

November 24, 2014 APC Meeting

TOWN OF SANTA CLAUS

ADVISORY PLANNING COMMISSION

Date: 11-24-2014

Meeting called to order: 5:30 pm CST

Members Present: J. Stillman, K. Burke, R. Luthy, J. Voges

Members Absent: S. Elliott, R. Smith, R. Grundhoefer

Also Present: P. Brown, K. Patmore

Review of Minutes: Luthy presents for approval, minutes from the October 27th meeting. Motion to approve minutes by Burke, second by Voges. Motion carries.

Old Business: None

New Business: Schedule public hearing for amendment to the Comprehensive Zoning Ordinance and Subdivision Regulations in regard to fee schedule. Burke motions to set for December 15, 2014, 5:30 pm local time at the Town Hall. Stillman seconds, and motion carries.

In order to avoid conflicts with the holidays in 2015, Commission President Stillman proposes moving meeting dates for Thanksgiving and Memorial Day up one week in November and May. Burke motions to move meeting dates, Voges seconds. Motion carries.

With no further business, Voges motions to adjourn, second by Burke. Motion carries, adjourn at 5:55 pm.

October 27, 2014 APC Meeting

Santa Claus Advisory Planning Commission

Date: 10-27-2014

Meeting called to order at 5:30 pm CDT

Members Present: R. Smith, S. Elliott, R. Grundhoefer, K. Burke, J. Voges, J. Stillman

Members Absent: R. Luthy

Also Present: P. Brown, K. Patmore, several members of the public

Review of Minutes: Stillman presents for approval, minutes from September 22th meeting. Motion to approve by Burke, second by Grundhoefer. Motion carries.

New Business:

Wayne Utley for Lake Rudolph presented a request for moving the directional sign from Holiday world property to property they will purchase at the same intersection.

The APC finds that when the property is purchased the sign could be moved following existing setbacks as a directional sign that is on their property in close proximity to their business that would facilitate traffic flow in the Town.  Motion to approve by Grundhoefer, second by Elliott. Motion carries.

Discussion about the signs allowed at the medical buildings.  Determined that it is an office complex and would follow the signage for such in the Zoning Ordinance.

Discussed Zoning Ordinance 11.04. 12 (4) schedule of fees and determined that it is needed to have added that the Applicant be responsible for reimbursement to the Town of the actual cost of attorney fees beyond the norm.  Motion was made to direct Patmore to draft the change and schedule a public hearing for the November meeting.   Motion to approve by Burke, second by Elliott. Motion carries.

Answered questions from the public regarding when the November meetings for APC and Town Council will be.

With no further business, Burke motions to adjourn, second by Grundhoefer. Motion carries, adjourn at 6:30 pm.

September 22, 2014 APC Meeting

Advisory Planning Commission       

Date: 9-22-2014

Meeting called to order: 5:30 pm CST

Members Present: J. Stillman, S. Elliott, R. Grundhoefer, R. Luthy, K. Burke

Members Absent: J. Voges, R. Smith

Also Present: P. Brown, K. Patmore, J. Olliver, residents from town and county

Review of Minutes: Luthy presents for approval, minutes from March and August 2014 meetings. Motion to approve March minutes by Burke, second by Grundhoefer. Motion carries. Motion to approve August minutes by Grundhoefer, second by Elliot. Motion carries.

New Business: None

Old Business: Consideration of Subdivision and Zoning Ordinance amendments, and extension of time for HOWO to pave the remaining parking areas.

James Olliver of Holiday World and Splashin’ Safari states that he has met with residents affected by park activities. The following is a statement of action taken by HOWO to address concerns:

 

  1. Ingress/Egress roads to parking areas are paved with concrete.
  2. Lighting; angle of lights and light emission. There are 3 lights of concern. Lights will be angled downward to mitigate off target emission and will be put on electronic timers reducing lighting time.
  3. Screening trees which have not reached optimal height will be replaced.
  4. The “second “gate which has been open on occasion, will be used for emergencies only.
  5. Will reduce dust emission by constructing barriers to discourage “cross-lot” drivers.
  6. Will continue capital improvements to the lot each year.

    Holiday World remains committed to an extension to pave the lot.

    Burke inquires about a time line for improvements. Stillman is concerned about the original agreement. The town was told that significant improvements would occur yearly, however; nothing appears to be happening. Elliot inquires if the intention is to pave the entire lot. HOWO answers, yes.

    Resident comments that on the previous Sunday, that dust was traveling “off lot” and that on one occasion, the second gate was open.

    Resident Martin relates that at the meeting between residents and HOWO, the consensus was that HOWO would quantify on a map the areas which were to be paved in the next two years. HOWO states that ADA (Americans with Disabilities) facilities will be priority. Any areas additional sections will be paved with left over dollars.

    Resident Martin believes the agreement should have been a “done deal,’ and avers that the issue go back to the town council with an unfavorable recommendation.

    Member Grundhoefer states that calcium chloride is useful for dust suppression. HOWO says it will explore that and similar options.

    Commission members inquire about a map delineating paving activities, as well as; the plan to get to 2018 in regard to dust suppression.

    Attorney Patmore states that the better plan may be to leave the agreement as is, as it would apply to all parking areas and would require HOWO to approach BOZA for a variance if conditions of the agreement are not kept. Patmore adds that stipulations could be set as a result of the request.

    Elliot motions to, a.) give to the town council an unfavorable recommendation for paving extension request, and b.) issue must go before BOZA- in regard to the Legend Lot- in the form of a variance. Grundhoefer seconds. Motion carries.

    Signage amendment: Issue at hand is “habitually parked vehicles” with attached business advertisement. Wanting to exempt passenger vehicles with “signs’, but would still have a problem with construction trailers.

    Grundhoefer motions for an exemption for personal and employment vehicles, and to send a favorable recommendation for the amendment to the town council. Patmore will draft the amendment to the ordinance. Stillman seconds. Motion carries.

    Commission president asks if there any further questions from the floor. With no further business, Elliot motions to adjourn, second by Burke. Motion carries, adjourn at 6:30 pm.

July 28, 2014 APC Meeting

Town of Santa Claus

Advisory Planning Commission

Date: 7-28-2014

Members Present: R. Smith, S. Elliott, R. Grundhoefer, R. Luthy, K. Burke

Members Absent J. Voges, J. Stillman

Also Present: P. Brown, K. Patmore

Review of Minutes: Luthy presents for approval, minutes from April and May’s meeting. Motion to approve by Grundhoefer, second by Elliott, motion carries.

 

New Business:

Amendment and subsequent setting of date for public hearing to amend the Santa Claus Zoning and Subdivision Ordinance.

Proposed amendments to include:

1. Alteration of subdivision requirements to remove requirement to remove sidewalks, and replace with: “…the requirements for complete streets, including bike facilities where appropriate…”

 

2. Altering Amusement deadline for paving parking areas in existence on May 1, 2013. Holiday World is requesting extension to 2020.

3. Adding a paragraph on parking lots to require that parking areas in the commercial and amusement districts include bicycle parking facilities.

4. Alteration of the definition of “sign” to specifically include displays on inoperable or habitually-located vehicles.

5. Amendment of the CFO definition.

6. Alteration of CFO set-backs.

7. Correct typo for damaged existing non-conforming uses

8. Correction of a typo when an ILP is required for signs (current says (1), should be (2)).

9. Changing the exemption for signage for produce to require sale on the premises.

10. Alteration of the subdivision ordinance to include a thoroughfare plan; on which the town is currently working.

11. Amendment of subdivision street requirements to include trails requirements.

Smith motions to set public hearing date and time of August 25, 2014 at 5:30 p.m. local time. Grundhoefer seconds. Motion carries.

James Olliver of Holiday World and Splashin’ Safari, presents amendment to the parks’ 2015 master plan. See Exhibit “A” for proposed changes. Twelve building permits have been applied for for projects. Smith motions to approve plan, Elliott seconds. Motion carries.

With no further business, Grundhoefer motions to adjourn, second by Elliott. Motion carries, adjourn at 6:40 pm.

May 19, 2014 APC Meeting

Town of Santa Claus

Advisory Planning Commission

Meeting Minutes

Date: 5-19-2014

Members Present: R. Smith, S. Elliott, J. Stillman, R. Grundhoefer, R. Luthy, J. Voges

Members Absent: K. Burke

Also Present: P. Brown, K. Patmore

Review of Minutes: No minutes presented for approval.

New Business:

Public Hearing to approve plat change at Santa’s Lodge and Frosty’s Fun Center.

Phil Beuhler, of Brosmer Land Surveying presents plat of property division at Frosty’s. Owner will be dividing a +/- 2.2 Ac. lot into 2, 1.21 and 1.03 Ac. lots. Stillman points out that the proposed new property line puts the putt-putt course 1’4” from line.

Grundhoefer motions and Voges seconds to close the public hearing. Motion carries and hearing is closed at 5:40 p.m.

Motion to approve plat made by Elliott, second by Voges. Motion to include authority for Stillman to execute on behalf of Commission. Motion carries.

 

New attraction at H.W. & S.S.

James Olliver of Holiday World present to submit building and lot improvement permit for the foundation work for new attraction- which is an amendment to the Master Plan presented previous. It is explained that each amendment will require a building/lot improvement permit. Hw submits 1 improvement lot permit, and 2 building permits. Building Inspector will issue 2 permits, and add inspections when framing begins. Grunhoefer motions to approve amendment to the master plan, second by Elliott. Motion carries.

Attorney mentions that it will cost approximately $1200.00 for Morley and Associates to incorporate in the Comprehensive Plan.

With no further business, Voges motions to adjourn, second by Elliott. Motion carries, adjourn at 6:05 pm.

 

April 28, 2014 APC Meeting

Town of Santa Claus

Advisory Planning Commission

Meeting Minutes

Date: 4-28-2014

Members Present: K. Burke, R. Grundhoefer, S. Elliott, J. Stillman,

Members Absent: R. Smith, J. Voges, R. Luthy,

Also Present: P. Brown, K. Patmore, J. Fuhs, L. May, J. Olliver

Review of Minutes: No minutes to review

New Business:  l. May and J. Fuhs presented plans for zip lines for Santa’s Lodge.  They will ask BOZA for a variance since the property is zoned commercial. Also asked to divide the lot Frosty’s is on in two.  A public hearing will be scheduled for this at the May 19th meeting.

J. Olliver from Holiday World said they are preparing the grounds for future development and will be back with plans for footers in the near future.

With no further business, Elliott motions to adjourn, and Burke seconds. Motion carries.