Skip to content Skip to left sidebar Skip to footer

October 3, 2011 Special Town Council Meeeting

October 3, 2011

The Santa Claus Town Council met in special session on October 3, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

Bids for a new fire station had been advertised for and received.  John Wetzel, Midwestern Engineers, was present to open and review the bids:

ARC Construction:

Base Bid – $998,470.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($2,000.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (4,500.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  ($4,200.00)

Alternate #4 – delete wall cabinets in laundry  ($475.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,000.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($23,000.00)

Alternate #7 – provide cooling/dehumidification system $24,600.00

Danco Construction, Inc.:

Base Bid – $1,061,400.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($4,455.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (6,795.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (2,525.00)

Alternate #4 – delete wall cabinets in laundry  ($565.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($41,000.00)

n system $30,850.00

Doyenne Construction:

Base Bid – $978,126.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($800.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (5,400.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (2,694.00)

Alternate #4 – delete wall cabinets in laundry  ($293.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($18,864.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($3,152.00)

Alternate #7 – provide cooling/dehumidification system $22,808.00

Lindsey’s Lumber Co.:

Base Bid – $878,739.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($3,148.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (7,320.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,820.00)

Alternate #4 – delete wall cabinets in laundry  ($485.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,139.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($13,793.00)

Alternate #7 – provide cooling/dehumidification system $25,181.00

Seufert Construction:

Base Bid – $841,800.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($1,600.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (3,700.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,200.00)

Alternate #4 – delete wall cabinets in laundry  ($200.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($32,300.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($20,450.00)

Alternate #7 – provide cooling/dehumidification system $24,850.00

Streucger Construction, Inc.:

Base Bid – $902,870.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($2,836.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (7,500.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,800.00)

Alternate #4 – delete wall cabinets in laundry  ($310.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,000.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($10,000.00)

Alternate #7 – provide cooling/dehumidification system $23,000.00

Johannes moved that bids be taken under advisement and that the Engineer and Attorney come back with a recommendation to the Town Council.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Comments:

Lisa O’Brien felt that Ron Smith had a conflict of interest because the specifications require a Earthlink geothermal unit and Smith is a dealer.  Johannes stated that he had asked the Town Attorney and since Smith has no direct financial interest there is no conflict.  O’Brien stated that she had reviewed the code and that was not how she read it and thought that another opinion should be obtained.  She also had heard there were warrantee issues with the product.  Also asked if the specs had been approved in a meeting.  The Council stated the project had been approved.  Dilger asked if the contractors could come up with an equal product.  Wetzel stated they would have to present shop drawings for the product.  O’Brien thought that because of the way the specs were written they could not use another product.  Burke said the specs show a certain type.  Wetzel stated that they have to give certain spec standards.  No different than requesting asphalt instead of concrete, or metal instead of brick.  The Engineer would decide when shop drawings are submitted if the product is equal to what is requested.  O’Brien said that a lot of other companies did not bid because of the bid specs.  Adam said that he did not bid because it did not say there could be an equal product used.  O’Brien also asked about the road and property at the Community Center being put back to original after the project was completed.  Smith stated that he was only trying to get a quality product for the Town and that he had no financial gain from the use of the product.  With the bids received the project is over about $100,000.00 so this may have to be revisited.  Wetzel felt that the specs protected the Town.

Johannes moved to adjourn the meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.