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October 20, 2011 Special Town Council Meeting

October 20, 2011

The Santa Claus Town Council met in special session on October 20, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger

Absent:  Michael Johannes

Christensen announced that the meeting was being recorded.

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

Smith stated that bids had been received for construction of the new fire station.  John Wetzel, Midwestern Engineers, said that the bids had been reviewed and explained that the low bidder, no matter if the alternates are taken into consideration or not, was Seufert Construction.  Whoever is awarded the bid is subject to the bond issue.  Smith moved to award the contract for the fire station to Seufert Construction at a cost of $841,800, with the Item #5 deduct for a total cost of $809,500, subject to commitment on the bond issue.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Wetzel explained that the contractor would have to submit shop drawing if they want to request different products be used other than what is specified.  If the alternate is approved they would then have to submit a change order.

Patmore explained that documentation had been received from Umbaugh relating to the bond issue.  It is showing a 4% interest rate.  He needs authorization from the Council in order to contract with bond counsel and a financial consultation to begin the procedure for the bonding, which would include an agreement with Koch Development regarding the purchase of the bonds.  Della Morta moved to authorize the Town Attorney to contract with bond counsel and a financial consultant to work on the 2011 TIF Bonds.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Christensen presented Ordinance 2011-14, regarding the 2012 budget, for second reading and adoption.  Lisa O’Brien, parks & community center director; April Susnjara, Park Board Member; Todd Grundhoefer, Park Board Member, and numerous residents were present at the meeting because of the talk concerning reduction in the community center budget.  The budget for the community center is not being supported by the revenues received from the facility.  There is a loss each year of $42,000 to $45,000.  There was discussion concerning the number of children attending the day care and the use of the facility by the senior citizens and exercisers.  There was additional discussion about the possibility of upgrading the facility to attract more rental possibilities.  After the discussion Della Morta moved to approve and adopt Ordinance 2011-14, regarding the 2012 budget as presented.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Smith stated that he had spoken with Roger Corley, director of the YMCA, regarding the building.    Council will look at the cost of running the community center prior to the 2013 budget process.  Susjnara asked that the Park Board and Town Council work together in trying to find a solution and that they be in on any conversation with other parties concerning the center.

Hagedorn had asked for quotes for seven pagers and had received three of them:

  • Harmonic Electronics for $3,416.00
  • VEI Communications for $3,665.00
  • ERS Wireless Communication for $3,583.69

Burke moved to approve the purchase of the pagers and warranty from Harmonic Electronics at a cost of $3,416.00.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

With no additional business to come before the Council, Dilger moved to adjourn the meeting at 6:25 p.m.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Alternate #6 – provide shingle roof in lieu of metal roof  ($9,650.00)

Alternate #7 – provide cooling/dehumidification