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October 10, 2011 Regular Town Council Meeting

October 10, 2011

The Santa Claus Town Council met in regular session on October 10, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Michael Johannes

Absent:  Dennis Della Morta, Elmer Dilger

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

REVIEW OF MINUTES:

Burke moved to approve the September 12, 2011 regular session minutes as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

PUBLIC HEARING:

Ron Smith opened the public hearing regarding the 2012 budget.  Smith called for comments from the floor.  With none being received Johannes moved to close the public hearing.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Burke moved to approve the first reading of Ordinance 2011-14, regarding the 2012 budget.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Christensen explained that there would be a special session on October 20, 2011 at 5:30 p.m. for the second reading and approval of Ordinance 2011-14.  The Council could at that time choose to lower a budget, but could not raise it.

PARKS & RECREATION/COMMUNITY CENTER:

Updates:  O’Brien stated that Y-Wee Care was going to have “Trunk of Treat” at the community center on October 27th starting at 6:00 p.m.  December 8th would be the Christmas festival.  December 10th there would be a 5K run in Christmas Lake Village.

Floor covering in the Day Care is being replaced.  At Yellig Park tomorrow would be the last day for football and Saturday would be the last day for soccer.  Will probably winterize the first week in November.  They are hoping to replace the sign at Yellig Park and replace the mule.

The Park Board is not interested in doing anything with the Holiday Village sign.

Drainage:  There is a problem with drainage on Pro Super Bowl that allows debris across the road and affects drainage at the park.  Johannes suggested that O’Brien speak with Luthy about the issue.

O’Brien asked about the Town Attorney’s invoices.  Didn’t feel there was enough detail for them to be reviewed and paid.  The Council instructed the Town Attorney to put more detail on his billing.

Tournament Director:  O’Brien stated that at last month’s meeting she had asked about a Tournament Director only so the Council could amend the salary ordinance.  The Council wants to see the park used more, but felt that the fees were pricey compared to other places.  Smith said that the Town had a Park Director.  Johannes stated that he had asked for information from other communities that he would like to review.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

Unsafe building:  Patmore informed the Council that the party involved with the burned residence in Christmas Lake Village had until Halloween to take care of the issue.  It would then be up to the Council on how they want to proceed.  Smith said that he had spoken with the party’s attorney and had asked that he speak with the Town’s attorney.

POLICE DEPARTMENT:

Request for training:  J. Brown stated that the Prosecutor had put together a task force concerning child abuse which Keller was appointed to.  There is training December 13-15 in Bloomington that he would like to send Keller to.  The training is free, would cost the Town for the room and meals.  Johannes moved to approve the training and expenditure for room and meals.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Burke asked if with the park winding down if the police department could put the speed sign back in circulation throughout Town.  J. Brown said that it would be.

FIRE DEPARTMENT:

Fire station bids:  Smith stated that a letter had been received from John Wetzel, Midwestern Engineers, regarding the bids received for the fire station.  Seufert Construction was the best, lowest and met the requirement.  The bids came in higher than expected so the Council will need more time to decide how this project will be funded.

Hagedorn announced that the fire department fall barbeque would be October 29th starting at 11:00 a.m. and going until they run out of food.

STREET DEPARTMENT:

No business to come before the Council.

WASTEWATER:

PMR:  Luthy was not present at the meeting but a copy of his monthly report was given to the Council.

Through an email Luthy had stated that Weyer Electric may be in next week or the following to do the lighting at town hall.  Said he could devote an employee full time to the sewer lateral inspections.  The Town had incurred some cost in repairing some of the clay parts of the laterals that the Town owned.  Need to purchase a camera if the Council wants town personnel to do the inspections.

Tim Thompson, Town sewer technician, was present at the meeting to make the Council aware that there were questions regarding the ownership and responsibility on sewer lines.  This had become an issue with the passage of the Ordinance regarding sewer lateral inspections.

WATER PLANT:

No business to come before the Council

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

INWARN:  Patmore had reviewed the mutual aid agreement with INWARN and he could find no problems with the agreement.  Johannes moved to authorize the Town Council President to sign the agreement.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Ordinance 2011-10:  Patmore presented Ordinance 2011-10, amending personnel policies.  At last month’s meeting Burke had asked the Patmore to review the new ruling regarding cell phones.  Patmore explained that the rules regarding logging cell phone calls had been relaxed.  The Council had previously decided to do a cell phone allowance.  Even if the Council would decide to go to supplying and paying for the cell phones the ordinance would have to be redone since logging phone calls is not required any longer.  Johannes moved to approve Ordinance 2011-10.  Smith seconded the motion  Johannes seconded the motion.  Burke said that he would like to keep the section regarding cell phones.  The motion on the table was voted on.

Ayes:  Smith, Johannes

Nays:  Burke

Motion carried.

Ordinance 2011-12:  Patmore stated that at last month’s meeting the Council had asked that Ordinance 2011-12 be revised to allow the department heads to keep the cards if they choose to.  This change had been done, but that a record would still have to be keep to account for purchases and that there could be no personal use.  Johannes moved to approve Ordinance 2011-12 as presented.  Smith seconded the motion.

Ayes:  Smith, Johannes

Abstained:  Burke

Nays:  None

Motion carried.

Ordinance 2011-13:  Patmore presented for seconded reading Ordinance 2011-13, rezoning ordinance.  Burke moved to approve the second reading of Ordinance 2011-13.  Smith seconded the motion.

Ayes:  Smith, Burke

Abstained:  Johannes

Nays:  None

Motion carried.

Patmore stated that he had a letter prepared regarding Tiger III funds that states that the Town will abide by it commitments.  If the Council wants to move forward they need to authorize the Council President to sign the document.  Johannes so moved.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Patmore asked for permission to participate in a conference call with Koch Development’s accountant regarding the issuance of a bond that Koch Development would buy.  The Town Council authorized the call.

CLERK-TREASURER:

No business to come before the Council.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:28 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.