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November 14, 2011 Regular Town Council Meeting

November 14, 2011

The Santa Claus Town Council met in regular session on November 14, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

REVIEW OF MINUTES:

Burke moved to approve the October 10, 2011 regular session minutes and October 20, 2011 special session minutes as presented.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

Jim Gartley, Optimists:  Gartley, representative of Santa Claus Optimists, was present to ask permission from the Council about putting the Optimist signs next to the four welcome signs coming into Santa Claus.  Johannes moved to have this tabled until the Town Attorney could be consulted regarding the use of the right of ways.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Property Insurance:  Chris Middleton, representative of Amenity Business & Insurance Solutions, explained to the Council that she had requested quotes from five companies.  The best option for the Town would be to stay with the current carrier, The Alliance.  The premium would be $38,741.  She explained that she needed to meet with Luthy to review the Lift Station list and be sure that the amounts are correct for those, which could increase the cost, but that she wanted to make sure that the quotes that were received reflected what was currently covered.  Johannes moved to stay with the current carrier at a cost of $38,741.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

Updates:  The Christmas Open House, which is a coordinated effort between Y-Wee Care, Parks & Recreation and the Seniors, will be December 6, 2011.  The backup date is December 13th.

Ashburn Road Drainage:  O’Brien expressed concern about the drainage on Pro Super Bowl.  It comes across the road into the park area and washes out the trail.  Luthy stated that he has a list of ditches that need cleaned out and patching that needs to be done.  Hopes to have quotes for the December meeting.

The resident at 201 New Years Eve said that the two manholes in the back area of the lot are receiving infiltration and he wanted to make the Town aware of the situation.  Luthy states that this is the lowest point in the area.  Hopefully if the ditch and culvert are cleaned up this will help eliminate the problem.

Trail Project:  Patmore stated that the Town is waiting on approval from the State on Midwestern Engineer’s contract.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

POLICE DEPARTMENT:

Burke said that at the last Christmas Lake Village meeting they were asking for more police patrol to cut down on the speeding and people passing other cars.

Burke asked that the police officers wear their uniforms at all times when they are on duty.  J. Brown said that they have been.  Burke said that J. Brown does not.  J. Brown said that the clothing is at his discretion in the SOPs.  Johannes says that the BDUs are better to wear when the weather is bad.  The Council asked that they be given a copy of the SOPs.  Smith said that he has no problem with J. Brown wearing the shirts and pants and not full uniform.

J. Brown said that the officers are in CLV every day.  Dilger suggested that he attend a CLV meeting to discuss the patrol issue.

STREET DEPARTMENT:

No business to come before the Council.

WASTEWATER:

PMR:  Luthy presented his month report to the Council.

Lateral inspection program:  Luthy would like to speak with the Town Attorney concerning issues with the program.  The average bill for having a lateral inspection done is $300.00.  The Town really does not have a suitable camera or enough personnel to do the inspections.  There is also an issue with the timeline, especially to have the inspection and any repairs done before closing.  Smith said that this really protects the homeowners.

Utility easement and right of ways:   Luthy said that there are issues with property owners building up to or on utility easements.  He doesn’t think they should be able to build on the easements.  Patmore said that everyone probably has a driveway over an easement and you can’t make them remove them.  Even though the Town was granted the utility easements by Santa Claus Land the property owner’s still own that piece of land.  As long as they do not unreasonably interfere with the easement use by the utility they can put something on the easement.  If it has to be removed, then it is their problem to have it repaired or replaced.  If a house is built on two lots it is probably built on top of an easement.  Luthy said that the Town has always paid for driveway repairs when lines have been repaired.

FIRE DEPARTMENT:

Hagedorn said that Midwestern Engineering had informed him that the paperwork had been received from Seufert Construction for the new fire station.

The fire department would like to store Truck 5, in a building in Dale that is not owned by the Town of Santa Claus, for the winter.  The Council had not issue with this as long as there is no problem with the insurance covering the vehicle at this location.  Christensen is to check with the insurance agent for verification.

WATER PLANT:

No business to come before the Council

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Resolution 2011-08:  Patmore presented Resolution 2011-08, a resolution declaring an official intent to advance general funds for payment of tax increment revenue bonds.  This would advance $50,000.00 per year for a term of not less than five years following the issuance of bonds.  Johannes moved to approve Resolution 2011-08.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Umbaugh agreement:  An agreement had been received from Umbaugh to provide financial services with regards to the assisting with modifying the amusement and commercial economic development area (approximately $5,000), financial development and assist with the marketing and sale of bonds (approximately $20,000) and assist with on-going monitoring and disclosure requirements (approximately $2,000 per TIF area per year).  Burke moved to approve the agreement and to authorize the Town Council President to sign the document.  Johannes seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Barnes & Thornburg:  An agreement had been received from Barnes & Thornburg to provide bond counsel with regards to the issuance of tax increment revenue bonds for a cost not to exceed $20,000.  Johannes moved to approve the agreement and authorize the Town Council President to sign the document.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Unsafe Building:  Patmore informed the Council that they needed to decide how they want to proceed with regards to the two unsafe properties.  If the cost to demolish is under $10,000 the Town could do the project themselves, but since it will be more than that it will have to be bid out.  The Council instructed the Town Attorney and Building Inspector to come up with bid specifications to perform the work and to have the bids due at the December 12th meeting.  Once these have been received the Council will decide how they want to proceed.

Proclamation:  Patmore said that Bob Clayton had been selected as the Grand Marshall for the Christmas parade on December 10th.  The Council decided to declare December 10th as Bob Clayton Day.  Johannes moved to authorize the Town Council President to sign the proclamation and make the presentation.  Smith seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Resolution 2011-09:  Christensen presented Resolution 2011-09, disposal of surplus personal property.  She explained that this was the equipment that was destroyed during the lightning strike and no longer works.  The property will be taken to the Chrisney recycle center for destruction.  Johannes moved to approve Resolution 2011-09.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

A meeting was scheduled for Tuesday, November 29, 2011 at 5:30 p.m. to discuss the wastewater budget.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:28 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.