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January 11, 2011 Regular Water Board Meeting

January 11, 2011

The Santa Claus Waterworks Board met in regular session January 11, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 p.m.  Christensen announced that the meeting was being recorded.

Present:  Scot Elliott, Frank Fowler, Mike Kamp, Steve Leibering

Absent:  Marvin Leibering

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy and Clerk-Treasurer, Kim Christensen.

APPROVAL OF MINUTES:

S. Leibering moved to approve the minutes for the November 9, 2010 regular session.  Kamp seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

S. Leibering moved to approve the minutes for December 14, 2010 regular session.  Kamp seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

2011 OFFICERS & ATTORNEY:

Kamp nominated Scot Elliott for Chairman of the Waterworks Board.  Fowler seconded the nomination.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Kamp nominated Frank Fowler for Vice-Chairman of the Waterworks board.  S. Leibering seconded the nomination.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Kamps moved to retain Kevin Patmore as the Waterworks Board Attorney for 2011.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

No comments from the floor.

BUSINESS:

Water Project Update:  Since the Engineers were not present, Luthy updated the Board on the water project.  The water plant is still not in operation.  Going to be changing the piping to gain pressure and cleaner water.  There has been a problem with calcium build up.  After IDEM’s inspection, changes had been made that is doesn’t look like the Engineer’s compensated for.  Kamp questioned about the regulations and if the engineers should have known about them.  Christensen stated that a request for a construction completion date extension had been sent to EDA.  If they grant the extension she is sure they will not allow another one.  They require that the plant be running to close out the project.

Request for additional payment:   The Board reviewed the request from Capitol Engineering for additional money.  After discussion Kamp moved that Item #2, additional engineering time to discuss and review the backup information for the $286,000 erosion control change order that was provided by NWS for $1,320.00; Item #13, coordination and assistance in developing the Town’s well head protection plan for $1,320.00 and the balance of $1,300.00 from the previous additional pay request be approved for payment.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Cross Connection Ordinance:  This is not ready for review.

Meeting Date:  Christensen stated the meeting dates for February, March and November need to be changes if the Board wishes to have the meetings following the Council.  Kamp moved to have the dates changed so that the Waterworks Board meetings for those three months are the Tuesday following the Monday meeting date of the Town Council.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Fowler moved to adjourn the meeting at 6:45 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

January 10, 2011 Regular Town Council Meeeting

January 10, 2011

The Santa Claus Town Council met in regular session on January 10, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; Utilities Superintendent, Russ Luthy and Town Marshal, Joey Brown.

2011 OFFICERS:

Johannes nominated Ron Smith as Council President for 2011.  Dilger seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

Dilger nominated Kevin Burke as Council Vice President for 2011.  Johannes seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

MINUTES: 

Della Morta moved to approve the December 29, 2010, special session minutes as submitted.  Johannes seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

COMMENTS FROM THE FLOOR: 

No comments from the floor were received.

PARKS & RECREATION/COMMUNITY CENTER :

No business to come before the Council.

STREET DEPARTMENT:

Luthy asked the Council if they would think about upgrading the storage area for salt that the Town now has.  This will be addressed in the spring.

WASTEWATER:

Sewer ordinance:  Luthy stated that everyone does this differently.  They may use videoing, smoke testing or pressure testing.  He felt that the videoing would be the best for the Town and less expensive than the other two.  The Town does have a video camera, but the head is too large to fit through a lot of the lines.  He has asked about retrofitting with a smaller head.  May need to buy a new camera.  There was discussion as to whether this should be a flat fee or based on the time needed to complete the job. 

PMR:  Luthy gave his monthly report to the Council. 

WATER PLANT:  Luthy stated that there had been another leak, which would be number 15.  There are still issues with the ammonia feed.  Graves will be replacing the piping to help increase the pressure to the pump. 

PLANNING AND DEVELOPMENT:

Monthly report:  P. Brown gave his monthly report to the Council.

Unsafe premises:  Patmore informed the Council that an order had been sent certified to the property owner.  The bank and Christmas Lake Village had picked up their copy of the order, but the actual property order has not.  He will have the police department hand deliver the notice to the owner, which will give him 10 days to rectify the situation or he can request a hearing in writing before the end of the ten day period.    

INDUSTRIAL PARK:

No business to come before the Council.

FIRE DEPARTMENT:

Fire station update:  Hagedorn stated that the final plans are being worked on and will hopefully be ready for the February meeting.  If accepted they are hoping to be able to go out for bids in March. 

TOWN ATTORNEY:

Fiscal plan:   Patmore stated that this fiscal plan is the next step in the annexation process.  He reviewed the content of the Resolution.  Johannes moved to approve Resolution 2011-01, fiscal plan for annexation ordinance 2010-15.  Dilger seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

Public hearing:  Patmore stated that the next step would be to set a public hearing.  He will need to send packets out to all property owners affected 60 days prior to the hearing date.  Johannes moved to set the hearing date as April 11, 2011 at 5:30 p.m.  Della Morta seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

POLICE DEPARTMENT:

Vehicle repairs:  J. Brown stated that the pool car was in need of repairs.  He had taken the vehicle in and received a quote from Uebelhor & Sons of $2,117.05.  Johannes moved

to approve the repairs to the vehicle for a not to exceed cost of $2,200.00, with the expenditure being taken out of the Town Marshal Fund budget.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

CLERK-TREASURER:

Redevelopment Commission:   Christensen stated that the terms of office for the Redevelopment Commission are only four one year so the Council President and Town Council need to make appointments to the Commission.  Smith appointed Johannes, Dilger and Della Morta to the Commission.  Johannes moved to appoint Smith and Burke to the Commission.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

Johannes moved to appointed Elaine Daubenspeck as the non-voting School Board representative.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

January 5, 2011 Special Parks and Rec Meeting

January 5, 2011

On January 5th 2011, the Santa Claus Park and Recreation hosted a 6:00 p.m. public meeting to review our new 5 year master plan.  April Susnjara, Joe Asbury, Todd Grundhoefer, Lisa O’Brien and Steve O’Brien were in attendance.

Lisa Gehlhausen with Regional 15 Planning Commission presented the plan that she helped put together with input from the Park board, town, and community member surveys.  Mrs. Gehlhausen presented the plan and reviewed future goals and past achievements.  She will submit the plan to the State for approval.

This meeting concluded at 7:15 pm.