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March 14, 2011 Regular Town Council Meeting

March 14, 2011

The Santa Claus Town Council met in regular session on March 14, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael          Johannes.

Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.

MINUTES:

Burke advised he had sent Christensen comment regarding a gap in the February 16, 2011 minutes; one of the sentences did not flow; he reviewed the minutes but could not locate the sentence.   Johannes moved to table approving the minutes to the February meetings.  Dilger seconded the motion.  Burke then found the problem; a sentence was not finished regarding the vacating of property.  Johannes withdrew his motion.  Dilger withdrew his second.  Patmore stated that need to just add “Town of Santa Claus” under  vacation of property, first paragraph.  Dilger moved to approve the minutes of February 16, 2011 as amended and February 21, 2011 as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

COMMUNITY CENTER:

Lisa O’Brien advised the floors had been redone and the kitchen professionally cleaned.  Y Wee Care has hired a new Director.

PARKS AND RECREATION:

The water will be turned on this week.  The leagues will start the beginning of April.  As of this time there are no tournaments scheduled for the coming summer.   O’Brien requested the speed sign be placed at the park during the season.

PLANNING AND DEVELOPMENT:

Monthly Report:  Phil Brown provided his monthly report to the council.

Unsafe Premise:  Kevin Patmore advised he had sent Harpenau a note and also called the bank.  Everything was done, except the garage. Harpenau is waiting on the contractor to schedule the garage demolition and build a deck.  P. Brown was authorized to go inside the house to make an inspection without police escort.

POLICE DEPARTMENT:

Vehicle Repair:  Joey Brown stated that the 2004 Impala needed an additional part that was not included in the quote, for an additional charge of $179.89.  Even with the additional part they were still lower than the other quotes.  Burke moved to approve the additional cost of $179.89 to fix the vehicle.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Reserve Officer:  J. Brown advised he would like to keep Michael Johannes on as a reserve police officer beyond the three months originally authorized.  Della Morta moved to approve Michael Johannes to continue as a reserve officer for the Town of Santa Claus.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta and Dilger

Abstained:  Johannes

Motion carried.

Part Time Officers:  J. Brown advised that Jason Dunsworth’s application was the only one received.  He has received approval from the merit board to work for Santa Claus.  He would like to start Dunsworth at the end of April or May, when James Faulkenburg goes to the Academy, at $15.00 per hour, which is in the budget.  Burke moved to approve the hiring of Jason Dunsworth part-time for the summer months at $15.00 per hour for 20 hours a week maximum.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

FIRE DEPARTMENT:

Fire Station Update:  Ed Hagedorn gave an update on the new fire department and advised the drawings would be completed next week; he will email the Council when they are in.

Hagedorn advised there are four new members of the department, two of whom are almost finished with their training.  The other two will be taking classes in April in Jasper.  This brings the total in the department to 20 people.

STREET DEPARTMENT:

No business.

WASTEWATER:

PMR Report:  Luthy was absent; however, his monthly report was provided for the Council.

Sewer Ordinance changes:  Patmore stated that this was not ready for review yet.

Sewer Rehabilitation Quotes:  Smith opened the only quote received for the Lift Station #24 rehabilitation – Shelton Excavating, Inc., $2,800.00.  Johannes moved to approve the $2,800.00 quote from Shelton Excavating, Inc., upon Russ Luthy’s review and approval.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

WATER:

Smith advised the plant is “running in the right direction”.

INDUSTRIAL PARK:

No business.

TOWN ATTORNEY:

County Lots:  Patmore advised there was nothing to report on the county lots.

Kaspar Drive :  Have the contract from Midwestern Engineers, which the Town Council had already approved the Council President to sign.

Trails:  Patmore reported on the trail and TE Funding.  There are other options if there isn’t any TE Funding available.  He went on to explain that Group 4 Funding would be open on Friday and he will submit a request for this, but the monies won’t be available until 2014.  Johannes moved to authorize Kevin Patmore to proceed with applying for the Group 4 Funding.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

CLERK TREASURER:

Bond Payoff:  Smith explained the Wastewater Bond payoff of Loan #08.  Johannes moved to approve the early pay off on the Wastewater Bond Loan #08 for $67,094.13.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Lawn Treatment Proposals:  Smith reviewed the lawn treatment quote from Voges Lawn Service of $425 for five applications at Town Hall.  Dilger moved to approve five treatments for $425 from Voges Lawn Service.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Felt that the Town Hall lawn needed to be kept cut.

MISCELLANEOUS:

Sign Base Quote:  Smith stated that one quote had been received in November 2010 for the sign bases, which was then tabled.  Smith stated the quote was from Masons-N-More, at a cost of $2,385.00 per base per unit, for a total of $9,540.00 for the four bases.   The easements are not back from the property owners.  Sign specifications have been given to two individuals and they are to return those to the Clerk-Treasurer for the April meeting.  Della Morta moved to approve the quote from Masons-N-More for the sign bases for a total not to exceed $10,000.00, contingent on easements.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Smith opened the one bid received for the Town Hall lighting from Illuminating Expressions for $3,770.68.  Smith advised there was another quote, from Tri-State Lighting, somewhere.  Smith moved to table the Town Hall lighting until the next meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Council, vouchers were signed and Johannes moved to adjourn the meeting at 6:25 P.M.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.