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June 13, 2011 Regular Town Council Meeting

June 13, 2011

The Santa Claus Town Council met in regular session on June 13, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Dilger moved to approve the May 9, 2011 regular session minutes with the changes that Burke had requested concerning deposits.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

PUBLIC HEARING: 

Regarding Ordinance 2011-02:  Council President Smith opened the public hearing regarding ordinance 2011-02, an ordinance amending Chapters 10.04 and 10.16 of the municipal code of the Town of Santa Claus, Indiana concerning lateral inspections; water and wastewater deposits; and other changes to utility code sections.  First reading mentioned the requirement of tapping on if within 300 feet of the Town’s lines.  Two versions were presented for review one which included section 10.16.135 abandonment of private disposal facilities and one that does not include this section.  Patmore reviewed the ordinance for those present.  There was discussion concerning how many people affected and the cost if the 300 foot rule was included.  Comments from the floor were requested.  With none forthcoming Johannes moved to close the public hearing.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Dilger moved to approve Ordinance 2011-02, without section 10.16.135.  Johannes seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

This ordinance will go into effect after publication in the newspaper.

Johannes moved to approve the issuance of the deposit refunds prior to the July meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

Ray Yellig Memorial Trail:  Christensen informed the Council that Ray Yellig Memorial Trail had been designated as a National Recreation Trail.  Patmore had submitted the paperwork necessary for this designation.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

P. Brown stated that he was working on the unsafe house located off of SR 245.  There was discussion concerning the house on Blitzen in Christmas Lake Village that had burned.  The Council instructed P. Brown to inspect the property and sent a letter to the property owner concerning the unsafe condition of the property.

POLICE DEPARTMENT:

J. Brown informed the Council that Faulkenburg was more than half way through his time at the academy.  He will graduate on July 8th.

STREET DEPARTMENT:

Pavement repair quotes:  Luthy stated that he had requested quotes on crack sealing of the town streets and once again only received one quote from Hunter Paving for a total of $7,612.00.  Johannes moved to accept the quote from Hunter Paving for $7,612.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Street light repair quotes:  Luthy had also requested quotes for street light repairs from three vendors.  Only two had submitted quotes.  Weyer Electric for $1,788.00 and Fischer Electric for $2,750.00.  Burke moved to accept the quote from Weyer Electric for $1,788 if it meets all of the requirements.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Welcome signs:  Luthy stated that there had been a misunderstanding during the quoting process for the clear coating of the welcome signs.  Stein’s is requesting an additional $120.00 for clear coating the signs.  This is still less than any of the other quotes received.  Dilger moved to approve the additional $120.00 for clear coating the welcome signs.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Dilger moved that the Town Attorney be instructed to write a letter of thanks to the property owners for the easements received for the welcome signs and ask if there were any issues with the signs.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Luthy informed the Council that the salt spreader had been damaged during the wind storm.

WASTEWATER:

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

No business to come before the Council.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Ordinance 2011-05:   Patmore presented Ordinance 2011-05, amendment to Town code, Section 5.02.070 concerning stray animals.  Johannes moved to approve the first reading of Ordinance 2011-05 as presented.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

Johannes asked about the animal control situation.  J. Brown stated that they are in the process of building the structure and the county ordinance is in place.  At this time, each Town will be responsible for getting the animal to the location.

Kaspar Drive:  Patmore stated that INDOT is requesting that a blister be put in on Kasper Drive.  Mathias, Midwestern Engineers, is working on the specifications for this part of the project.

CLERK-TREASURER:

Animal Control donation:   Christensen asked if the Council wanted to continue with the yearly donation to the Animal Control of $4,504.50.  Della Morta moved to approve the donation to Animal Control of $4,504.50 for 2011.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

American Fidelity:  Christensen stated that an amendment to the Town’s Flexible Benefits Plan had been received and required signature.  This amendment is concerning the reimbursement on over-the-counter drugs and medicines and prohibits the use of debit cards to purchase drugs and medicines over the counter.  This is required in order to comply with the Health Care Reform law restrictions.  Johannes moved to authorize the Clerk Treasurer to sign the required document.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

Town Hall lighting:  Luthy stated that Rochelle Fichter, Illuminating Expressions, had been reviewing the lighting quote that we had asked for and was recommending upgrade that would be at an additional cost.  After discussion, Burke moved to stay with the original quote.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes.

Nays:  None.

Motion carried.

FIRE DEPARTMENT:

Smith stated that they were meeting next Wednesday for another sit down to review the plans.  The wage scale revision, contract and bid packet was discussed,

Hagedorn said that the annual firemen’s barbeque would be July 2nd.  Informed the Council that the bottom had rusted out on Truck #5.  Mulzer had donated a piece of steel to repair the vehicle.

MISCELLANEOUS:

Burke stated that because of the annexation issue and not including the 300 feet requirement in sewer lateral ordinance he would like to make a motion to not provide any resources to those out of Town unless it is for emergency purposes.  This would include police, fire, snow removal, etc.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:23 p.m.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.