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July 28, 2011 Special Town Council Meeting

July 28, 2011

The Santa Claus Town Council met in special session on July 28, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 p.m.

Present:  Ron Smith, Kevin Burke (5:38 p.m.), Dennis Della Morta, Elmer Dilger, Michael Johannes

The Council reviewed the requested budgets from Parks & Recreation for Yellig Park and the Santa Claus Community Center.  After discussion the Council made no changes on the Yellig Park budget and reduced the Community Center budget to $80,000.00.  Smith asked why there were no tournaments scheduled for this year.  O’Brien stated that there has not been any interest, no one has come forward.  The Park Board and O’Brien used to do the tournaments, but they don’t want to do it anymore.  Smith asked about hiring someone.  O’Brien said that they could pay someone to run the tournaments and the Town receives the profits.

The police department requested budget was reviewed.  After discussion it was reduced to the 2011 budget amount.  There was discussion concerning a new vehicle purchase in 2012.  Christensen stated that she had budgeted money in the Town Marshal, Riverboat and Rainy Day funds to cover this if the Council chooses to approve the purchase.  There also may be money within the police budget for 2011 that could be encumbered to next year to help with the purchase.

The Town Marshal and Law Continuing Education (LED) budgets were reviewed, with no changes being made on the Town Marshal budget and the LED budget being reduced to the 2011 budget of $700.00.

The Clerk-Treasurer’s budget was reviewed, with the Council deciding to reduce the budget to the 2011 budget amount.

The Fire Department budget was reviewed.  The Council decided to not reduce the 2011 amount in capital outlay in case there are expenditures for the new fire station before the funding process can be completed.  The amount of the reductions done within the police department, community center and clerk-treasurer’s budgets are to be added to the fire department capital outlay for 2012.

Motor Vehicle Highway, Local Roads & Streets, Riverboat, Rainy Day, Cumulative Capital Improvement, Cumulative Capital Development, Industrial Development, Cumulative Capital Building, Cumulative Fire, EDIT, Amusement & Commercial Economic Development (TIF), Redevelopment Commission funds proposed budgets were reviewed.  Christensen stated that Luthy had asked her about money for a salt storage building.  The money in the Rainy Day and Riverboat could be used for the building along with the new police vehicle.

There was discussion as to how the Town can have money left when it looks like we are expending more than what we are taking in.  Christensen explained that we never expend everything that is in the budgets and that we cannot expend more than is in a fund.  If the anticipated revenues don’t come in then the money budgeted cannot be spent.  Cannot have a negative number at the end of the year.  Christensen stated that she would inform

the Council what the balances are in the general fund at the end of the year from 2005 to current.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:45 p.m.  Burke seconded the motion.