Skip to content Skip to left sidebar Skip to footer

February 15, 2011 Regular Town Council Meeting

February 15, 2011

The Santa Claus Town Council met in regular session on February 16, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Burke moved to approve the January 10, 2011, regular session minutes, the January 17, 2011, special session minutes, the January 21, 2011 special session minutes and the January 31, 2011 special session minutes as submitted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

Vacation of property:  Mike Kamp, representing Koch Development, was present to ask the Town Council to start proceeding for the vacation of 19.25 acres in the old

Burke moved that a public hearing regarding the vacation of property be held during the March 14th Town Council meeting.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Patmore stated that since he is contracted as Town Attorney and he also works for Koch Development he would like the Town to waive the conflict of interest for his work on the vacation of property.  Dilger moved that the Town waive the Town Attorney’s conflict of interest with regards to the vacation of property.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Burke moved that the Town pursue the vacation of all of the streets within the original plat, except Star of the East.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Commonwealth Engineers:  Theresa Criss-Hartwig, Commonwealth Engineers, was presented to reintroduce the company to the Town Council.  Roger Kottlowski introduced himself and presented information concerning proposed street projects.  After review the Town Council asked that Commonwealth revise their proposal to break out the Kaspar Drive project.

PARKS & RECREATION/COMMUNITY CENTER:

O’Brien stated that depending on the weather the park should be open in about a month.  The league should start practice in April, with games in May.  Everything is going good at the Community Center.

PLANNING AND ZONING:

P. Brown was not present, so Patmore updated the Council on the unsafe premises on Melchoir.  A notice had been sent to the property owner, who had responded by email listing what they intended to have done.  Most of the work was to be completed by January 31, 2011.  Patmore stated that he had driven past the residence and nothing had been completed.  Smith moved that the Town Attorney send a notice informing the property owner that suit will be filed if the work is not completed within 10 days.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

POLICE DEPARTMENT:

Vehicle repair:  Keller stated that 2004 Impala need the engine replaced.  Three quotes had been received:  Patriot Station, $3,391.00; Uebelhor & Sons, $4,110.95; and Stein’s Garage, $$4,282.00 or $4,076.00 or $3,957.00.  Johannes moved to accept the quote from Patriot Station for a cost not to exceed $3,400.00.  Christensen asked that the motion include that the repair would be paid for from the Rainy Day Fund.  Johannes moved to include this in the motion.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

FIRE DEPARTMENT:

Fire station:  Hagedorn stated that there had been a meeting with Terry Hartwig, Midwestern Engineers, to review the preliminary plans for the fire station.  They hope to have the final plans by the end of the month.  Funding for the project was discussed, with the Council asking Patmore to check with Ice Miller concerning the Town’s selling the property to the Fire Department and then they go out for the bids.

Insurance:  Three firms presented insurance proposals for the fire department.  Karen Cloyd, SCB Insurance, $7,158.00 (included umbrella); Chris Middleton, Amenity Business & Insurance Solutions, $7,016; and Mike Becher, VFIS, $6,970.00.  After review of the proposals the Council asked that the firms present additional proposal showing $500 deductible and at least $2,000,000.00 per incident.  The Council set a special session Monday, February 21, 2011 at 5:30 p.m. for the proposals to be presented.

Tire quotes:   Hagedorn stated that they wanted to do maintenance on the brush truck.  They received quotes for replacing the tires:  Tell City Tire, $639.00; Bob Luegers, $584.00; Dubois County Tire & Supply, $621.00 or $601.72; and Big O Tires, $891.35.

Johannes moved to accept the quote for four tires from Bob Luegers for $584.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

STREET DEPARTMENT:

Della Morta stated that Holiday Blvd was in need of repair.  Luthy stated that he will be coordinating with the County regarding the repair on this road.

WASTEWATER:

Sewer ordinance.  Patmore stated that the Council needed to decide what cost they wanted to use for the inspection, how often they are to be done and how long the homeowner would be given to do repairs, if anything was found.  The Council instructed Patmore to use $100.00 per inspection to be done every 10 years and that the homeowner be given 90 days to do the repairs.

Luthy stated that there were two areas that needed sewer rehab.  He would have the quotes for these at the next meeting.

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:  Luthy stated that the water plant was running, there were issues with the paging system and the controller on the Patoka pit.

INDUSTRIAL PARK:

There have been multiple inquires regarding the industrial park.

TOWN ATTORNEY:

Trail project:  Patmore stated that if the Council was interested in receiving funding for any trail projects that they need to have preliminary engineering done.  Midwestern has agreed to do this for $2,500.  Johannes moved to hire Midwestern Engineers to do the preliminary engineering on the trail project for a cost not to exceed $2,500.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Midwestern Engineers:  Christensen stated that Midwestern Engineers had performed a preliminary study for street projects that they have never been paid form.  She presented the agreement for the Council approval at a cost of $2,500.00.  Johannes moved to approve the agreement at a cost of $2,500.00 and authorize the Town Council President to sign the agreement.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Accounts to collections:  Christensen presented a listing of accounts to send to collections in the amount of $2,431.66.  Burke moved to approve sending the accounts to collections.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-03:  Christensen presented Resolution 2011-03, wastewater accounts to be written off.  After review Burke moved to write off the accounts listed, excluding Account 80161202, for a total amount of $1,064.48.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-02:  Christensen presented Resolution 2011-02, listing property to junk or donate.  Della Morta moved to approve Resolution 2011-02.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Motor Vehicle Records:   Christensen stated that the Risk Control Department of the Town’s insurance carrier had meet with the department heads and herself.  A letter had been sent by the Risk Control Department recommending the Town do a Motor Vehicle Records review on an annual basis.  She presented the information that had been received to the Council for review.

Motor Speedway:  Christensen presented information that had been received from the Indianapolis Motor Speedway concerning their 100th anniversary.

MISCELLANEOUS:

Annual Report:  Johannes presented the annual report of the Santa Claus Redevelopment Commission to the Town Council.  Smith moved to accept the report as submitted.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Website:  The Council asked that a year’s worth of minutes be kept on the Town’s website.

Education Program:   Smith stated that he had been asked for a letter of support for a possible educational program in Spencer County.  Dilger moved to authorize the Town Council President to sign a letter of support for the educational program.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 8:06 p.m.  Burke seconded the motion.

Ayes;  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.