Skip to content Skip to left sidebar Skip to footer

Water Board Minutes

March 15, 2011 Regular Water Board Meeting

March 15, 2011

The Waterworks Board met in regular session on March 15, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 P.M.

Present:  Scot Elliott, Steve Leibering and Frank Fowler

Absent:   Marvin Leibering and Mike Kamp

Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.

APPROVAL OF MINUTES:

Leibering moved to approve the minutes for the February 15, 2011 regular session.  Fowler seconded the motion.

Ayes:  Elliott, Leibering, Fowler

Motion carried.

COMMENTS FROM THE FLOOR:

No business to come before the Board.

BUSINESS:

Water project update:  Matt Robinson, Capitol Engineering, reviewed his pass-out item by item.  Elliott inquired about the electric bill to run the plant as it seemed high.  Dave Eberenz suggested running the system for a while and then addressing questions.  Elliott reviewed the hand-out regarding Patoka versus the plant production that had been prepared by Kim Christensen and Russ Luthy.

UTILITIES SUPERINTENDENT:

No business to come before the Board.

TOWN ATTORNEY:

No business to come before the Board.

CLERK-TREASURER:

No business to come before the Board.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Elliott moved to adjourn the meeting at 6:14 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Leibering

Motion carried.

February 15, 2011 Regular Water Board Meeting

February 15, 2011

The Santa Claus Waterworks Board met in regular session February 15, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 p.m.  Christensen announced that the meeting was being recorded.

Present:  Scot Elliott, Frank Fowler, Mike Kamp, Steve Leibering

Absent:  Marvin Leibering

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy and Clerk-Treasurer, Kim Christensen.

APPROVAL OF MINUTES:

Kamp moved to approve the minutes for the January 11, 2011 regular session.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

No comments from the floor.

BUSINESS:

Luthy stated that there was an issue with the paging system.  The employees are not being paged when there is an issue with the water plant and its operations.  He is speaking with the pager company regarding this problem.  Luthy stated that the Grave’s punch list was completed.

Graves Plumbing:  Christensen stated that the Board had previously approved the final pay request in the amount of $35,659.25 for Graves Plumbing, but asked that the check be held until the punch list items were completed.  Since these items are completed, she asked for permission to release the check to Graves .  Elliott moved to authorize the release of the check in the amount of $35,659.25 for the final pay request that had been approved at the November 9, 2010 meeting.   S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Additional payment request:  Capitol Engineering had request additional compensation above and beyond their contract amount.  After discussion Fowler moved to approve payment on item #1 which was for additional inspection services in the amount of $8,260.  Elliott seconded the motion.  Kamp felt that there might be additional items that should be paid.

Ayes:  Elliott

Nays, Fowler, Kamp, S. Leibering

Motion failed.

Kamp moved to approve payment on item #1, additional inspection services, $8,260; item #10, collection of information for bonding company regarding National Water Services, $660; item #11, assemble and send out additional project documents request by National Water Services, $660; item #6, AutoCAD time to incorporate Redwing Environmental information on the plan sheet drawings, $2,100; for a total of $11,680.00, contingent upon Capitol Engineering accepting this as final payment on their engineering services.  Fowler seconded the motion.  Steve Tolliver, representative for Capitol Engineering, stated that they would accept the $11,680 as final payment for services.

Ayes:  Elliott, Fowler, Kamp

Nays:  S. Leibering

Motion carried.

Lisa Gelhausen and Adam Goeppner, Indiana 15 Regional Planning Commission, updated the Board informing them that final documents needed to be submitted to EDA by February 25th.  They will need Ron Smith, Council President, to sign the documents and would like the Board to authorize his signing.  Kamp moved to authorize the Town Council President to sign the documents required to be submitted to EDA for the Town’s final draw.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Cross Connection Ordinance:  This is not ready for review.

Contract Status Inquiry:  Patmore stated that the Town had received a contract status inquiry from National Water Services bonding company.  Patmore stated that he had previously submitted documentation to them regarding the litigation.  Kamp  moved that the Town Attorney respond appropriately to the request.  Elliott seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Patmore stated that Joe Verkamp would be the mediator for the National Water Services issue.  Will be meeting April 21, 2011 at 8:00 a.m. Santa Claus time in Jasper.  He will be preparing a submission to the mediator.

Water service request:  Luthy stated that he had received a request for water service.  They would like to install a two inch line and asked if the Town would accept the line after the one year warrantee period.  They would pay one tap fee.  Patmore stated that there was a standard agreement for this request.

Resolution 2011-01:  Christensen presented Resolution 2011-01, showing one water account to write off for $51.11.  The customer has filed bankruptcy so the Town cannot collection on the account.  Elliott moved to approve Resolution 2011-01.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Accounts to collection:  Christensen presented one account to send to collection for $57.58.  Elliott moved to send the account to collections.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Fowler moved to adjourn the meeting at 7:13 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

January 11, 2011 Regular Water Board Meeting

January 11, 2011

The Santa Claus Waterworks Board met in regular session January 11, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 p.m.  Christensen announced that the meeting was being recorded.

Present:  Scot Elliott, Frank Fowler, Mike Kamp, Steve Leibering

Absent:  Marvin Leibering

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy and Clerk-Treasurer, Kim Christensen.

APPROVAL OF MINUTES:

S. Leibering moved to approve the minutes for the November 9, 2010 regular session.  Kamp seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

S. Leibering moved to approve the minutes for December 14, 2010 regular session.  Kamp seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

2011 OFFICERS & ATTORNEY:

Kamp nominated Scot Elliott for Chairman of the Waterworks Board.  Fowler seconded the nomination.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Kamp nominated Frank Fowler for Vice-Chairman of the Waterworks board.  S. Leibering seconded the nomination.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Kamps moved to retain Kevin Patmore as the Waterworks Board Attorney for 2011.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

No comments from the floor.

BUSINESS:

Water Project Update:  Since the Engineers were not present, Luthy updated the Board on the water project.  The water plant is still not in operation.  Going to be changing the piping to gain pressure and cleaner water.  There has been a problem with calcium build up.  After IDEM’s inspection, changes had been made that is doesn’t look like the Engineer’s compensated for.  Kamp questioned about the regulations and if the engineers should have known about them.  Christensen stated that a request for a construction completion date extension had been sent to EDA.  If they grant the extension she is sure they will not allow another one.  They require that the plant be running to close out the project.

Request for additional payment:   The Board reviewed the request from Capitol Engineering for additional money.  After discussion Kamp moved that Item #2, additional engineering time to discuss and review the backup information for the $286,000 erosion control change order that was provided by NWS for $1,320.00; Item #13, coordination and assistance in developing the Town’s well head protection plan for $1,320.00 and the balance of $1,300.00 from the previous additional pay request be approved for payment.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Cross Connection Ordinance:  This is not ready for review.

Meeting Date:  Christensen stated the meeting dates for February, March and November need to be changes if the Board wishes to have the meetings following the Council.  Kamp moved to have the dates changed so that the Waterworks Board meetings for those three months are the Tuesday following the Monday meeting date of the Town Council.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Fowler moved to adjourn the meeting at 6:45 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.