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Council Minutes

June 13, 2011 Regular Town Council Meeting

June 13, 2011

The Santa Claus Town Council met in regular session on June 13, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Dilger moved to approve the May 9, 2011 regular session minutes with the changes that Burke had requested concerning deposits.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

PUBLIC HEARING: 

Regarding Ordinance 2011-02:  Council President Smith opened the public hearing regarding ordinance 2011-02, an ordinance amending Chapters 10.04 and 10.16 of the municipal code of the Town of Santa Claus, Indiana concerning lateral inspections; water and wastewater deposits; and other changes to utility code sections.  First reading mentioned the requirement of tapping on if within 300 feet of the Town’s lines.  Two versions were presented for review one which included section 10.16.135 abandonment of private disposal facilities and one that does not include this section.  Patmore reviewed the ordinance for those present.  There was discussion concerning how many people affected and the cost if the 300 foot rule was included.  Comments from the floor were requested.  With none forthcoming Johannes moved to close the public hearing.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Dilger moved to approve Ordinance 2011-02, without section 10.16.135.  Johannes seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

This ordinance will go into effect after publication in the newspaper.

Johannes moved to approve the issuance of the deposit refunds prior to the July meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

Ray Yellig Memorial Trail:  Christensen informed the Council that Ray Yellig Memorial Trail had been designated as a National Recreation Trail.  Patmore had submitted the paperwork necessary for this designation.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

P. Brown stated that he was working on the unsafe house located off of SR 245.  There was discussion concerning the house on Blitzen in Christmas Lake Village that had burned.  The Council instructed P. Brown to inspect the property and sent a letter to the property owner concerning the unsafe condition of the property.

POLICE DEPARTMENT:

J. Brown informed the Council that Faulkenburg was more than half way through his time at the academy.  He will graduate on July 8th.

STREET DEPARTMENT:

Pavement repair quotes:  Luthy stated that he had requested quotes on crack sealing of the town streets and once again only received one quote from Hunter Paving for a total of $7,612.00.  Johannes moved to accept the quote from Hunter Paving for $7,612.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Street light repair quotes:  Luthy had also requested quotes for street light repairs from three vendors.  Only two had submitted quotes.  Weyer Electric for $1,788.00 and Fischer Electric for $2,750.00.  Burke moved to accept the quote from Weyer Electric for $1,788 if it meets all of the requirements.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Welcome signs:  Luthy stated that there had been a misunderstanding during the quoting process for the clear coating of the welcome signs.  Stein’s is requesting an additional $120.00 for clear coating the signs.  This is still less than any of the other quotes received.  Dilger moved to approve the additional $120.00 for clear coating the welcome signs.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Dilger moved that the Town Attorney be instructed to write a letter of thanks to the property owners for the easements received for the welcome signs and ask if there were any issues with the signs.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Luthy informed the Council that the salt spreader had been damaged during the wind storm.

WASTEWATER:

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

No business to come before the Council.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Ordinance 2011-05:   Patmore presented Ordinance 2011-05, amendment to Town code, Section 5.02.070 concerning stray animals.  Johannes moved to approve the first reading of Ordinance 2011-05 as presented.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

Johannes asked about the animal control situation.  J. Brown stated that they are in the process of building the structure and the county ordinance is in place.  At this time, each Town will be responsible for getting the animal to the location.

Kaspar Drive:  Patmore stated that INDOT is requesting that a blister be put in on Kasper Drive.  Mathias, Midwestern Engineers, is working on the specifications for this part of the project.

CLERK-TREASURER:

Animal Control donation:   Christensen asked if the Council wanted to continue with the yearly donation to the Animal Control of $4,504.50.  Della Morta moved to approve the donation to Animal Control of $4,504.50 for 2011.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

American Fidelity:  Christensen stated that an amendment to the Town’s Flexible Benefits Plan had been received and required signature.  This amendment is concerning the reimbursement on over-the-counter drugs and medicines and prohibits the use of debit cards to purchase drugs and medicines over the counter.  This is required in order to comply with the Health Care Reform law restrictions.  Johannes moved to authorize the Clerk Treasurer to sign the required document.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None.

Motion carried.

Town Hall lighting:  Luthy stated that Rochelle Fichter, Illuminating Expressions, had been reviewing the lighting quote that we had asked for and was recommending upgrade that would be at an additional cost.  After discussion, Burke moved to stay with the original quote.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes.

Nays:  None.

Motion carried.

FIRE DEPARTMENT:

Smith stated that they were meeting next Wednesday for another sit down to review the plans.  The wage scale revision, contract and bid packet was discussed,

Hagedorn said that the annual firemen’s barbeque would be July 2nd.  Informed the Council that the bottom had rusted out on Truck #5.  Mulzer had donated a piece of steel to repair the vehicle.

MISCELLANEOUS:

Burke stated that because of the annexation issue and not including the 300 feet requirement in sewer lateral ordinance he would like to make a motion to not provide any resources to those out of Town unless it is for emergency purposes.  This would include police, fire, snow removal, etc.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:23 p.m.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

May 9, 2011 Regular Town Council Meeting

May 9, 2011

The Santa Claus Town Council met in regular session on May 9, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke and Elmer Dilger

Absent:  Dennis Della Morta and Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Dilger moved to approve the April 11, 2011 regular session minutes and April 15, 2011 special session minutes as submitted.  Burke seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

No business to come before the Council.

PARKS & RECREATION/COMMUNITY CENTER:

O’Brien stated that everything was up and running at Yellig Park.  Baseball, softball and soccer have started.  Need to install the light pole at the volleyball court.  Will be purchasing more playground equipment with the money from the County.  Will be converting the pony league field to a Babe Ruth field.  Have put up a new Jay Cutler sign.

Everything is going good at the Community Center.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

There was discussion concerning property that had been broken into.  P. Brown was asked to send a letter to the property owner and ask that the premises be secured.

POLICE DEPARTMENT:

J. Brown informed the Council that Faulkenburg was doing well at the Academy and that Dunsworth had started working for the Town part time on Saturday.  Would be applying for the COPS grant again.

STREET DEPARTMENT:

Luthy stated that he did not have the new crack seal quotes, but would have it for the next meeting.

WASTEWATER:

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

Luthy stated that there had been a lightening strike at the water tower and the antennae had to be replaced.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Ordinance 2011-03:  Patmore presented Ordinance 2011-03, which makes changes to the zoning and subdivision control ordinance.  Patmore reviewed the changes that were reflected in the Ordinance.  Dilger moved to approve and adopt with the second reading Ordinance 2011-03, an ordinance amending Town of Santa Claus, Indiana zoning and subdivision control ordinance.  Burke seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

Patmore stated that he would have an ordinance amendment for the next meeting concerning stray animals.  He informed the Council that Dilger and himself had gone to Vincennes to a meeting regarding funding for the trail from Yellig Park to the entrance of Christmas Lake Village.  There are 3.7 million projects submitted with 1.125 million available.  The project could be segmented.

He said that he would publish for a public hearing next month for the street vacation requested by Koch Development and the lateral inspection/utility deposit ordinance.

Burke mentioned that he had been asked by several Santa Claus businesses about the refund of the deposits that had been spoken about at the October 2010 meeting.  The Council will address this issue with the new ordinance regarding lateral inspection and utility deposits.  Christensen mentioned that there are some businesses that have not met the 5 year on time pay that is required to receive the deposit refund.

CLERK-TREASURER:

Nationwide Retirement:  Christensen stated that at the last meeting she had provided the Council with documents requiring signatures concerning the Town’s previous deferred compensation provider.  The Town Attorney had been asked to review the documents and give his recommendation.  Patmore stated that he didn’t think the Council wanted to pay him to do a line by line comparison, but that this is being requested because of Federal regulation changes.  He recommended that the documents be signed.  Burke moved to authorize the Council President to sign the required documents regarding the deferred compensation.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

FIRE DEPARTMENT:

Computer quotes:  Hagedorn had received quotes from three companies for an apple computer: Apple Store – $1,567.95; Buy.com – $1,608.11 and Best Buy – $1,795.95.  The Council questioned getting an apple computer.  Hagedorn stated that he felt that they were prone to fewer viruses.  There was discussion concerning trying to stay with the

same type of computer as the rest of the departments.  Smith moved to approve up to $1,600.00 for a computer.  Dilger seconded the motion.

Ayes:  Smith, Dilger

Nays:  Burke

Motion carried.

Fire station:  Hagedorn stated that he had supplied the engineers with additional information regarding the new fire station.  There will be a meeting to review the changes and hopefully will then be ready to bid the project.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Dilger moved to adjourn the meeting at 6:18 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

April 15, 2011 Special Town Council Meeting

April 15, 2011

The Santa Claus Town Council met in special session on April 15, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 7:30 a.m.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Utilities Superintendent, Russ Luthy and Clerk-Treasurer, Kim Christensen were also present.

Quotes had been received for the closed cell foam for the eight figurines: Superior Insulation – $1,150.00, Kretsinger Investments – $1,920.00.  Johannes moved to accept the quote from Superior Insulation for $1,150.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Quotes had been received for the four welcome signs: Hanks Sign Shop – $2,800.00 (dimensional routed), Hanks Sign Shop – $1,600.00 (sign boards), Husk Companies – $7,000.00 (carved sign with dimensional letters), Husk Companies – $7,400.00 (illuminated sign).  Dilger moved to accept the quote from Hanks Sign Shop for $2,800.00.  Johannes seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Quotes had been received for the clear coating of the figurines: Robin’s Body Shop – $800.00, Stein’s Garage – $530.00, Jaws Collision Center – $960.00.  Johannes moved to accept the quote from Stein’s Garage for $530.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Joahnnes

Nays:  None

Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 7:43 a.m.  Burke seconded the motion.

April 11, 2011 Regular Town Council Meeting

April 11, 2011

The Santa Claus Town Council met in regular session on April 11, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

PUBLIC HEARING:

Dilger moved to cancel the public hearing and stop the annexation process.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

MINUTES: 

Dilger moved to approve the March 14, 2011 regular session minutes as submitted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

Kimball Furniture Group:  Christensen stated that Compliance With Statement of Benefit forms had been received from Kimball International concerning Kimball Furniture Group.  One was for the Air Flow Halogen Finishing System the other is for the Ultra-Violet Line Equipment.  After review Johannes moved to find Kimball International in substantial compliance.  Dilger seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:  None

Abstained:  Burke

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

No business to come before the Council.

PLANNING AND ZONING:

Unsafe Premise:  P. Brown stated that the required repairs had been completed on the property at Melchoir Dr.

Monthly Report:  P. Brown presented his monthly report to the Council.

Patmore stated that the final plat for “The View” had been approved by the Advisory Plan Commission.  Christensen asked the Council’s for authorization to sign the document.  Della Morta moved to authorize the Clerk Treasurer to sign the final plan.  Dilger seconded the motion.

Ayes:  Burke, Della Morta, Dilger, Johannes

Nays:  None

Abstained:  Smith

Motion carried.

POLICE DEPARTMENT:

J. Brown informed the Council that Faulkenburg had started at the Academy.  Boone is doing a great job as a reserve.  Burke asked if the reserves were scheduled.  J. Brown explained that they come in and work when they can since they have regular jobs.  Burke asked if the speed sign would be used on a weekly basis depending on traffic flow.  J. Brown stated that he and Dilger had been discussing this.

STREET DEPARTMENT:

Crack Sealing Quote:  Luthy stated that he had requested quotes for crack sealing from three companies and had only received one.  The Council asked Luthy to request quotes again for the May meeting.

Della Morta asked about the Town doing the work itself.  Luthy stated that he was looking into it.

WASTEWATER:

Ordinance 2011-02:  Patmore presented Ordinance 2011-02, which makes changes to the sewer and water ordinance.  Patmore reviewed the changes that were reflected in the Ordinance.  Luthy asked that within “Equipment Rental” “by utility companies” be changes to “by others”.  Johannes moved to approve the first reading of Ordinance   2011-02, an ordinance amending Chapter 10.04 and 10.16 of the municipal code of the Town of Santa Claus, Indiana concerning lateral inspections; water and wastewater deposits, and other changes to utility code sections.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

A public hearing concerning Ordinance 2011-02 was set for May 9, 2011 at 5:30 p.m.

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

Luthy informed the Council that the water plant was running fine.  Holiday World has started filling.  Trying to find a balance on the softness issue and the taste and smell.  Della Morta asked if the Town was able to control only getting the contract amount from Patoka.  Luthy explained that there was an auto controller to regulate this and the bugs are still being worked out on this.

Burke asked about the old water tower.  Patmore stated that it was his understanding that it would be taken down this month.

FIRE DEPARTMENT:

Fire Station:  Hagedorn stated that he had meet with Terry Hartwig and the architectural drawing should be done this week.  After discussion Della Morta moved to instruct the Town Attorney to shop for bond counsel, proceed with $600,000.00 as the amount to use for bond issuance and check on the wage scale procedure.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Welcome signs:  Patmore explained that the easement from Phil Koch and the Santa Claus United Methodist Church have not been signed.  Smith asked that a special session be scheduled to approve quotes for the signs, foam filling and clearcoat of the Santa and Tree.  A special session was scheduled for Friday, April 15th at 7:30 a.m.

Ordinance 2011-03:  Patmore presented Ordinance 2011-03, which makes changes to the zoning and subdivision control ordinance.  Patmore reviewed the changes that were reflected in the Ordinance.  Johannes moved to approve the first reading of Ordinance   2011-03, an ordinance amending Tow of Santa Claus, Indiana zoning and subdivision control ordinance.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Sarbanes grant:  Patmore stated that he had received an agreement for services from Midwestern Engineers, Inc. for a lump sum of $1,500.00 for engineering services related to the filing of a grant application for a multi-purpose trail connecting the Town of Santa Claus with the Lincoln Boyhood National Memorial Park.  Johannes moved to approve the agreement of services and expenditure of $1,500.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Patmore stated that he had letters for the Council President to sign requesting local financial support for the project if the Council so approved.  The Council felt this was a good idea.

Group IV Funding:  Patmore stated that this application is due by May 20th and with the Council’s permission he would pursue the funding.  The Council asked that the Town Attorney continue with the application process.

TE Application:  Patmore sated that this application is still pending.

Traffic Analysis Proposal:  Patmore stated that a proposal had been received from American Structurepoint, Inc. for a traffic operations analysis, for the proposed extension of Kaspar Drive, at a cost of $4,200.00.  Johannes moved to accept the traffic operations analysis proposal from Amiercan Structurepoint, Inc. at a cost of $4,200.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Nationwide Retirement:  Christensen stated that she had received documents requiring signatures from the Town’s previous deferred compensation provider.  Even though the Town no longer submits money to the company there are still employees that have money within the account.  Christensen gave copies to each of the Council members and asked that they review it before the May meeting and make a decision then as far as signing of the documents or not.  The Council asked the Town Attorney to review the documents and give his recommendation.

MISCELLANEOUS:

Town Hall lighting:  The Town had requested quotes from three providers for lighting supplies to replace the lighting in the conference room and entryway.  Two providers had submitted quotes:  Tri-State Lighting, $5,068.60 and Illuminating Expressions, $3,524.00.  Luthy stated that he had reviewed the quotes and felt that Illuminating Expressions had submitted a fair quote.  Della Morta moved to accept the quote for lighting supplies from Illuminating Expressions for $3,524.00.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:50 p.m.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

March 14, 2011 Regular Town Council Meeting

March 14, 2011

The Santa Claus Town Council met in regular session on March 14, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael          Johannes.

Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.

MINUTES:

Burke advised he had sent Christensen comment regarding a gap in the February 16, 2011 minutes; one of the sentences did not flow; he reviewed the minutes but could not locate the sentence.   Johannes moved to table approving the minutes to the February meetings.  Dilger seconded the motion.  Burke then found the problem; a sentence was not finished regarding the vacating of property.  Johannes withdrew his motion.  Dilger withdrew his second.  Patmore stated that need to just add “Town of Santa Claus” under  vacation of property, first paragraph.  Dilger moved to approve the minutes of February 16, 2011 as amended and February 21, 2011 as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

COMMUNITY CENTER:

Lisa O’Brien advised the floors had been redone and the kitchen professionally cleaned.  Y Wee Care has hired a new Director.

PARKS AND RECREATION:

The water will be turned on this week.  The leagues will start the beginning of April.  As of this time there are no tournaments scheduled for the coming summer.   O’Brien requested the speed sign be placed at the park during the season.

PLANNING AND DEVELOPMENT:

Monthly Report:  Phil Brown provided his monthly report to the council.

Unsafe Premise:  Kevin Patmore advised he had sent Harpenau a note and also called the bank.  Everything was done, except the garage. Harpenau is waiting on the contractor to schedule the garage demolition and build a deck.  P. Brown was authorized to go inside the house to make an inspection without police escort.

POLICE DEPARTMENT:

Vehicle Repair:  Joey Brown stated that the 2004 Impala needed an additional part that was not included in the quote, for an additional charge of $179.89.  Even with the additional part they were still lower than the other quotes.  Burke moved to approve the additional cost of $179.89 to fix the vehicle.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Reserve Officer:  J. Brown advised he would like to keep Michael Johannes on as a reserve police officer beyond the three months originally authorized.  Della Morta moved to approve Michael Johannes to continue as a reserve officer for the Town of Santa Claus.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta and Dilger

Abstained:  Johannes

Motion carried.

Part Time Officers:  J. Brown advised that Jason Dunsworth’s application was the only one received.  He has received approval from the merit board to work for Santa Claus.  He would like to start Dunsworth at the end of April or May, when James Faulkenburg goes to the Academy, at $15.00 per hour, which is in the budget.  Burke moved to approve the hiring of Jason Dunsworth part-time for the summer months at $15.00 per hour for 20 hours a week maximum.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

FIRE DEPARTMENT:

Fire Station Update:  Ed Hagedorn gave an update on the new fire department and advised the drawings would be completed next week; he will email the Council when they are in.

Hagedorn advised there are four new members of the department, two of whom are almost finished with their training.  The other two will be taking classes in April in Jasper.  This brings the total in the department to 20 people.

STREET DEPARTMENT:

No business.

WASTEWATER:

PMR Report:  Luthy was absent; however, his monthly report was provided for the Council.

Sewer Ordinance changes:  Patmore stated that this was not ready for review yet.

Sewer Rehabilitation Quotes:  Smith opened the only quote received for the Lift Station #24 rehabilitation – Shelton Excavating, Inc., $2,800.00.  Johannes moved to approve the $2,800.00 quote from Shelton Excavating, Inc., upon Russ Luthy’s review and approval.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

WATER:

Smith advised the plant is “running in the right direction”.

INDUSTRIAL PARK:

No business.

TOWN ATTORNEY:

County Lots:  Patmore advised there was nothing to report on the county lots.

Kaspar Drive :  Have the contract from Midwestern Engineers, which the Town Council had already approved the Council President to sign.

Trails:  Patmore reported on the trail and TE Funding.  There are other options if there isn’t any TE Funding available.  He went on to explain that Group 4 Funding would be open on Friday and he will submit a request for this, but the monies won’t be available until 2014.  Johannes moved to authorize Kevin Patmore to proceed with applying for the Group 4 Funding.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

CLERK TREASURER:

Bond Payoff:  Smith explained the Wastewater Bond payoff of Loan #08.  Johannes moved to approve the early pay off on the Wastewater Bond Loan #08 for $67,094.13.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Lawn Treatment Proposals:  Smith reviewed the lawn treatment quote from Voges Lawn Service of $425 for five applications at Town Hall.  Dilger moved to approve five treatments for $425 from Voges Lawn Service.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Felt that the Town Hall lawn needed to be kept cut.

MISCELLANEOUS:

Sign Base Quote:  Smith stated that one quote had been received in November 2010 for the sign bases, which was then tabled.  Smith stated the quote was from Masons-N-More, at a cost of $2,385.00 per base per unit, for a total of $9,540.00 for the four bases.   The easements are not back from the property owners.  Sign specifications have been given to two individuals and they are to return those to the Clerk-Treasurer for the April meeting.  Della Morta moved to approve the quote from Masons-N-More for the sign bases for a total not to exceed $10,000.00, contingent on easements.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Smith opened the one bid received for the Town Hall lighting from Illuminating Expressions for $3,770.68.  Smith advised there was another quote, from Tri-State Lighting, somewhere.  Smith moved to table the Town Hall lighting until the next meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Council, vouchers were signed and Johannes moved to adjourn the meeting at 6:25 P.M.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

February 15, 2011 Regular Town Council Meeting

February 15, 2011

The Santa Claus Town Council met in regular session on February 16, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Burke moved to approve the January 10, 2011, regular session minutes, the January 17, 2011, special session minutes, the January 21, 2011 special session minutes and the January 31, 2011 special session minutes as submitted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

Vacation of property:  Mike Kamp, representing Koch Development, was present to ask the Town Council to start proceeding for the vacation of 19.25 acres in the old

Burke moved that a public hearing regarding the vacation of property be held during the March 14th Town Council meeting.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Patmore stated that since he is contracted as Town Attorney and he also works for Koch Development he would like the Town to waive the conflict of interest for his work on the vacation of property.  Dilger moved that the Town waive the Town Attorney’s conflict of interest with regards to the vacation of property.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Burke moved that the Town pursue the vacation of all of the streets within the original plat, except Star of the East.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Commonwealth Engineers:  Theresa Criss-Hartwig, Commonwealth Engineers, was presented to reintroduce the company to the Town Council.  Roger Kottlowski introduced himself and presented information concerning proposed street projects.  After review the Town Council asked that Commonwealth revise their proposal to break out the Kaspar Drive project.

PARKS & RECREATION/COMMUNITY CENTER:

O’Brien stated that depending on the weather the park should be open in about a month.  The league should start practice in April, with games in May.  Everything is going good at the Community Center.

PLANNING AND ZONING:

P. Brown was not present, so Patmore updated the Council on the unsafe premises on Melchoir.  A notice had been sent to the property owner, who had responded by email listing what they intended to have done.  Most of the work was to be completed by January 31, 2011.  Patmore stated that he had driven past the residence and nothing had been completed.  Smith moved that the Town Attorney send a notice informing the property owner that suit will be filed if the work is not completed within 10 days.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

POLICE DEPARTMENT:

Vehicle repair:  Keller stated that 2004 Impala need the engine replaced.  Three quotes had been received:  Patriot Station, $3,391.00; Uebelhor & Sons, $4,110.95; and Stein’s Garage, $$4,282.00 or $4,076.00 or $3,957.00.  Johannes moved to accept the quote from Patriot Station for a cost not to exceed $3,400.00.  Christensen asked that the motion include that the repair would be paid for from the Rainy Day Fund.  Johannes moved to include this in the motion.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

FIRE DEPARTMENT:

Fire station:  Hagedorn stated that there had been a meeting with Terry Hartwig, Midwestern Engineers, to review the preliminary plans for the fire station.  They hope to have the final plans by the end of the month.  Funding for the project was discussed, with the Council asking Patmore to check with Ice Miller concerning the Town’s selling the property to the Fire Department and then they go out for the bids.

Insurance:  Three firms presented insurance proposals for the fire department.  Karen Cloyd, SCB Insurance, $7,158.00 (included umbrella); Chris Middleton, Amenity Business & Insurance Solutions, $7,016; and Mike Becher, VFIS, $6,970.00.  After review of the proposals the Council asked that the firms present additional proposal showing $500 deductible and at least $2,000,000.00 per incident.  The Council set a special session Monday, February 21, 2011 at 5:30 p.m. for the proposals to be presented.

Tire quotes:   Hagedorn stated that they wanted to do maintenance on the brush truck.  They received quotes for replacing the tires:  Tell City Tire, $639.00; Bob Luegers, $584.00; Dubois County Tire & Supply, $621.00 or $601.72; and Big O Tires, $891.35.

Johannes moved to accept the quote for four tires from Bob Luegers for $584.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

STREET DEPARTMENT:

Della Morta stated that Holiday Blvd was in need of repair.  Luthy stated that he will be coordinating with the County regarding the repair on this road.

WASTEWATER:

Sewer ordinance.  Patmore stated that the Council needed to decide what cost they wanted to use for the inspection, how often they are to be done and how long the homeowner would be given to do repairs, if anything was found.  The Council instructed Patmore to use $100.00 per inspection to be done every 10 years and that the homeowner be given 90 days to do the repairs.

Luthy stated that there were two areas that needed sewer rehab.  He would have the quotes for these at the next meeting.

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:  Luthy stated that the water plant was running, there were issues with the paging system and the controller on the Patoka pit.

INDUSTRIAL PARK:

There have been multiple inquires regarding the industrial park.

TOWN ATTORNEY:

Trail project:  Patmore stated that if the Council was interested in receiving funding for any trail projects that they need to have preliminary engineering done.  Midwestern has agreed to do this for $2,500.  Johannes moved to hire Midwestern Engineers to do the preliminary engineering on the trail project for a cost not to exceed $2,500.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Midwestern Engineers:  Christensen stated that Midwestern Engineers had performed a preliminary study for street projects that they have never been paid form.  She presented the agreement for the Council approval at a cost of $2,500.00.  Johannes moved to approve the agreement at a cost of $2,500.00 and authorize the Town Council President to sign the agreement.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Accounts to collections:  Christensen presented a listing of accounts to send to collections in the amount of $2,431.66.  Burke moved to approve sending the accounts to collections.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-03:  Christensen presented Resolution 2011-03, wastewater accounts to be written off.  After review Burke moved to write off the accounts listed, excluding Account 80161202, for a total amount of $1,064.48.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-02:  Christensen presented Resolution 2011-02, listing property to junk or donate.  Della Morta moved to approve Resolution 2011-02.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Motor Vehicle Records:   Christensen stated that the Risk Control Department of the Town’s insurance carrier had meet with the department heads and herself.  A letter had been sent by the Risk Control Department recommending the Town do a Motor Vehicle Records review on an annual basis.  She presented the information that had been received to the Council for review.

Motor Speedway:  Christensen presented information that had been received from the Indianapolis Motor Speedway concerning their 100th anniversary.

MISCELLANEOUS:

Annual Report:  Johannes presented the annual report of the Santa Claus Redevelopment Commission to the Town Council.  Smith moved to accept the report as submitted.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Website:  The Council asked that a year’s worth of minutes be kept on the Town’s website.

Education Program:   Smith stated that he had been asked for a letter of support for a possible educational program in Spencer County.  Dilger moved to authorize the Town Council President to sign a letter of support for the educational program.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 8:06 p.m.  Burke seconded the motion.

Ayes;  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

February 21, 2011 Special Town Council Meeting

February 21, 2011

The Santa Claus Town Council met in special session on February 21, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Christensen announced the meeting was being recorded.

Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen were also present.

At the Council’s last meeting they had requested that the three individuals quoting insurance for the fire department change the deductible to $500.00 with at least $2,000,000.00 per occurrence.  Karen Cloyd, SCB Insurance, presented a proposal with a premium total of $6,562.00.  Chris Middleton, Amenity Business and Insurance Solutions presented a proposal with a premium total of $5,683.00.  Mike Becker, Dale State Agency, presented a proposal with a premium total of $6,668.00.  After discussion, Johannes moved to accept the proposal for the fire department’s insurance from Amenity Business and Insurance Solutions for $5,683.00.  Dilger seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:   None

Abstained:  Burke

Motion carried.

The Council stated that when it came time for renewal on the fire department’s Accident and Sickness Policy and their Worker’s Compensation that this be let out for quotes.

Engineering proposals had been received from Midwestern Engineers, $24,000.00 and Commonwealth Engineers, $60,000.00 for engineering on Kaspar Drive.  Johannes moved to accept the proposal from Midwestern Engineers at a cost of $24,000.00 and to authorize the Council President to sign the agreement.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:09 p.m.  Della Morta seconded the motion.

January 31, 2011 Special Town Council Meeting

January 31, 2011

The Santa Claus Town Council met in special session on January 31, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 p.m.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Clerk-Treasurer, Kim Christensen and Town Marshal, Joey Brown.

J. Brown requested approval from the Council to attend Field Training Officer training February 16th – 18th at a cost of $300.00, plus expenses.  Brown would receive training on drafting a manual for officer’s training.  Burke asked how many reserve officers there were.  At this time there are four officers. Burke said that he thought the officers should be required to work 16 hours a month to stay a reserve.  Brown stated that could be difficult since the reserves have full time jobs.  He requires they work 8 hours a month.  Johannes stated that most departments require 8 hours.  Dilger asked if the Council could receive a rundown on what Brown learns at the training.  Dilger moved to allow the Town Marshal to attend the Field Training Officer training at a cost of $300.00, plus travel, meals and accommodation.  Della Morta seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:  Burke

Motion carried.

Brown stated that James Faulkenburg had received his probationary reviewed and he would like to recommend a raise of $.25 per hour, retroactive to January 15th, which would raise Faulkenburg’s salary to $1,116.00 per pay period.  Johannes moved to approve Faulkenburg’s raise to $1,116.00 per pay period, effective January 15th.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 5:50 p.m.  Della Morta seconded the motion.

January 21, 2011 Special Town Council Meeting

January 21, 2011

The Santa Claus Town Council met in special session on January 21, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 7:30 a.m.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Also present were Clerk-Treasurer, Kim Christensen and Utilities Superintendent, Russ Luthy.

Luthy stated that after review of the quote received from Jim’s Heating he found that they did not meet the specifications that had been requested.  They stated in their quote that any EPDM that is required would have to be supplied by the Town.  This was to be included as part of the quote.  Of the other two quotes received; from Hi Tech Sheet Metal and Frederick’s Sheet Metal, Frederick’s was the low bidder.  Johannes moved to accept the low bid from Fredericks Sheet Metal of $14,539.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 7:40 a.m.  Burke seconded the motion

January 17, 2011 Special Town Council Meeting

January 17, 2011

The Santa Claus Town Council met in special session on January 17, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Clerk-Treasurer, Kim Christensen and Utilities Superintendent, Russ Luthy.

Quotes had been requested to replace two carrier units at Town Hall.  Three quotes had been received; Jim’s Heating, Hi-Tech Sheet Metal and Fredericks.  Luthy is to double check the numbers and check on warrantees.  Smith moved to approve the alternate bid from Jim’s Heating up to $13,500.00.  Johannes seconded the motion.

            Ayes:  Smith, Della Morta, Dilger, Johannes

            Nays:  Burke

            Motion carried.

Since Chris Glenn had passed his WT-3 exam, Luthy requested a $.15 per hour raise, as an operator in training, with him possibly requesting an additional $.15 per hour after his completion of training.  He also stated that Philip Gessner had received his EMT certification and he would like to request a $.25 per hour raise for him.  Johannes moved to approve the two pay raises to be effective with the next pay period.  Dilger seconded the motion.

            Ayes:  Smith, Della Morta, Dilger, Johannes

            Nays:  Burke

            Motion carried.

Burke stated that the Salary Ordinance was just done and this should have been taken care of then.

Luthy stated that he had received pricing on a retrofit camera head from Accurate Bore for $3,338.00.  Johannes moved to approve the purchase of the camera head for $3,338.00.  Della Morta seconded.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  None

            Motion carried.

Christensen presented Ordinance 2011-01, amending Salary Ordinance 2010-16.  She stated that she had mistakenly put the maximum hourly pay for the Utility Administrative Assistant as $11.33 and it should be $11.66 per hour.  Dilger moved to approve the first reading of Ordinance 2011-01.  Johannes seconded the motion.

            Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  none

            Motion carried.

Christensen asked that the Council suspend the rules on Ordinance 2011-01.  Johannes moved to suspend the rules with regard to Ordinance 2011-01.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  none

            Motion carried.

Christensen presented Ordinance 2011-01 for its second reading and adoption.  Johannes moved to approve the seconded reading of Ordinance 2011-01.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  none

            Motion carried.

Christensen asked that the Council approve an amendment to the hourly wage for Ann Hurd to $11.66 per hour effective January 1, 2011.  This would be a correction to what was originally presented for Council approval on December 29, 2010.  Della Morta moved to approve the hourly wage for Ann Hurd as $11.66 per hour effective January 1, 2011.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  none

            Motion carried.

Burke asked to have the meeting date in February changed.  Johannes moved to have the meeting date changed to February 16, 2011 at 5:30 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

            Nays:  none

            Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:20 p.m.  Dilger seconded the motion.