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Council Minutes

December 12, 2011 Regular Town Council Meeting

December 12, 2011

The Santa Claus Town Council met in regular session on December 12, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.
Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Michael Johannes
Absent:  Elmer Dilger
Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy; Town Marshal, Joey Brown and Clerk-Treasurer, Kim Christensen.

REVIEW OF MINUTES:

Burke moved to approve the November 14, 2011 regular session minutes and November 29, 2011 special session minutes as presented.  Johannes seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

COMMENTS FROM THE FLOOR:

Presentation:  Shirley Blazey presented the Town Council with a copy of an article written by Frank M. Hohenberger named “How Santa Claus Got Its Name”.

Fire Department’s Worker’s Comp:  Mike Becker, Dale State Agency, presented the Council with the renewal of the Fire Department Worker’s Comp at a cost of $1,010.00.  Della Morta moved to approve the renewal.  Johannes seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

CLERK-TREASURER:     

Ordinance 2011-14:  Christensen presented Ordinance 2011-14, an ordinance fixing salaried of elected officials and employees of the Town of Santa Claus, Indiana effective January 1, 2012, for its first reading.  Goldsberry asked if the Council could take into consideration the money that was saved with the resignation of Phil Gessner when talking about the employee insurance increase.  Smith said that the Town was lucky this year with the 7% increase that it could be 20% next year.  He said that his insurance goes up and no one helps him cover the increase.  Vaal stated that he felt part of the employee turn over rate was because of benefits.  Smith said that insurance increase is the same everywhere.  Goldsberry said that the Town trains employees and then they leave to go to jobs with better pay and benefits.  Johannes moved to approve the first reading of Ordinance 2011-14.  Della Morta seconded the motion.

Burke felt that some of the insurance increase should be passed on to the employees.  Everyone’s insurance has gone up.  Johannes said that the police department has the same issue as the utility department with training employees and then they leave.  Della Morta felt that the Town had a good team, but that you are not going to make everyone happy.  Smith said that there was a motion on the table and called for a vote.
Ayes:  Smith, Della Morta, Johannes
Nays:  Burke
Motion carried.

Safety Merit Pay:  Christensen informed the Council by ordinance they need to decide each year if they are going to pay the year end safety merit pay, which is $30.00 per full quarter for full time employees and $15.00 per full quarter for part time employees.  Luthy said that there had been employee accidents, but there was no loss of time.  Burke moved to approve the payment of the safety merit pay per ordinance to all employees that have not turned in their resignation.  Della Morta seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion passed.

Holiday Merit Pay:  Christensen said that also per ordinance the Council needs to decide each year if they are going to pay holiday merit pay, which is $18.00 per full month for full time employees and $9.00 per full month for part time employees.  Burke moved to approve the payment of the holiday merit pay per ordinance to all employees that have not turned in their resignations.  Johannes seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion passed.

TOWN ATTORNEY:

Contract for Bonds:  Patmore presented a contract with Koch Development for two million dollars (2,000,000) worth of bonds. The Council needs to give permission for the Town Council president to sign the document to approve entering into the bond agreement.  Della Morta so moved.  Burke seconded the motion.
Ayes:  Smith, Burke, Della Morta.
Nays:  None
Abstained:  Johannes
Motion carried.

Midwestern Engineers:  Patmore stated that he was informed that the Town could not reroute the trail because of technical requirements.  The Town does have grant money to have the engineering done and then the Town can decide how they want to proceed.  Johannes moved to authorize the Town Council President to the contract with Midwestern Engineers for $75,000.00.  Della Morta seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes,
Nays:  None
Motion carried.

O’Brien asked who would be involved with the trail project.  Della Morta thought that maybe a group could be organized to help with the designing.  Luthy was asked to come up with some names and come back to the Council with them.  Patmore states that if this is an official board they will have to give notice of meetings and have minutes taken.

Bids for demolition of unsafe buildings:  Patmore stated that the Town had advertised for bids for the demolition of two buildings.  Two packets had been picked up, but only one bid was received.  Smith said that he had a signed contract to purchase the house in Christmas Lake Village.  The one bid received for the demolition of the residence on Blitzen was from K & K for a cost of $9,500.00.  Patmore felt that the Town would have a hard time collecting on a judgment since the homeowner lived in Kentucky and does not own any other property.  Smith asked if the Council would give him two weeks to buy the property and four weeks to demo the foundation.  P. Brown stated that the bids are good for 60 days.  Burke moved to table the issue until the January meeting.  Della Morta seconded the motion.
Ayes:  Burke, Della Morta, Johannes
Nays:  None
Abstained:  Smith
Motion carried.

The bids from K & K for the demolition of the Ruth Rice property was for $3,245.00.  Patmore said that this would be easier to collect on since the homeowner had other property.  Johannes moved to table this issue until the January meeting.  Della Morta seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

Update:  O’Brien said that the open house at the community center went well, they had nice turn out for the 5K run and that they participated in the Christmas parade.

Ashburn road drainage:  O’Brien asked about the drainage issue on Ashburn road.  Luthy said that he would address this later in the meeting.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

POLICE DEPARTMENT:

Vehicle quotes:  J. Brown said that he had received vehicle quotes in order to encumber some of this year’s money to pay for the vehicle.  Brown stated that Keller’s car needs a new transmission.  Burke asked what make he was looking at and should we not get quotes from more than one vendor.  J. Brown said that if it is state bid they should all be the same.  The bids received were:

Champion Reo:
2013 Interceptor, $22,088.88
2012 Charger, $21,672.00

Sternberg:
2012 Charger, $24,477.00

Uebelhor & Sons
2012 Impala, $21,698.00
2012 Caprice, $26,026.05

There was discussion about trading in one of the vehicles.  It was felt that the Town could get more out of the vehicle if it was sold outright.  J. Brown was to check on how much it would cost to repair Keller’s vehicle.

Burke moved to accept the quote from Uebelhor & Sons for the 2012 Impala at a cost of $21,698.00, along with money for a trailer hitch and to have everything moved to the new vehicle.  Della Morta seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

Uniforms:  J. Brown showed the Council the Class A uniforms that he would like to switch to.  He felt that they were more wearer friendly.  Burke felt that all of the officers should be in dress uniform at all times when they are on duty.  They need to dress in a professional manner, and polo shirts are not a uniform.  Smith said that they had given J. Brown latitude on how he runs his department.  Burke and J. Brown both read from different part of the SOPs.  Patmore suggested going over all of the SOPs and doing a blanket ordinance change.  Burke felt that they should be required to wear uniforms.  Johannes said it depends on the condition.  Della Morta remembered that it was discussed that the uniform should be worn at the meetings.  J. Brown was asked to come back to the Council with any changes that he felt needed to be made to the SOPs.

FIRE DEPARTMENT:

Midwestern Engineering will be scheduling a pre-construction meeting for the fire station.

STREET DEPARTMENT:

Safety:  Luthy state that the Town had received a safety award from IPEP for 2010.

Patching quotes:  Luthy stated that he had requested proposals for pavement patching, which included six pavement locations and eight chip seal areas.  Three proposals had been received:
Hunter Paving, $13,965.00
Metzger Construction, $21,412.00
J.H. Rudolph, $15,945.00

Johannes moved to accept the bid from Hunter Paving at a cost of $13,965.00.  Della Morta seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

Ditching quotes:  Luthy stated that he had requested proposals for ditching and ditching diversions.  Two proposals had been received:
B.F.J. Construction, $8,900.00
Shelton Excavating, $11,890.00

Della Morta moved to accept the bid from B.F.J. construction for $8,900.00.  Johannes seconded the motion.
Ayes:  Smith, Burke, Della Morta, Johannes
Nays:  None
Motion carried.

Luthy said that they are going to dip the ditch and blast the culvert in the area at Ashburn Road.

WASTEWATER:

PMR:  Luthy presented his month report to the Council.

WATER PLANT:

Luhty said that there have been some maintenance issues and they were trying to find a happy medium.

INDUSTRIAL PARK:

Luthy asked if the Council would think about clearing areas in the industrial park and patching the road.  He felt it would attract potential buyers.

MISCELLANEOUS:

Proclamation:  Smith presented Christensen with a proclamation declaring December 31st as Kim Christensen day and thanking her for her service to the Town.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 7:05 p.m.  Burke seconded the motion.
Ayes:  Smith, Burke, Johannes
Nays:  None
Motion carried.

November 29, 2011 Regular Town Council Meeting

November 29, 2011

The Santa Claus Town Council met in special session on November 29, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Christensen announced that the meeting was being recorded.

Also present were Utilities Superintendent, Russ Luthy, Clerk-Treasurer, Kim Christensen, Scot Elliott, Waterworks Board Chairman, and Frank Fowler, Waterworks Board Vice-Chairman.

Employee Insurance:  Danita Grosvenor, Amenity Business & Insurance Solutions representative, presented the Council with a breakdown of the employee insurance quotes that had been received.  After review of the information received, Smith moved to renew the policy with United Healthcare, which includes vision and with HRI for the dental.  Dilger seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

Burke thought that the increase in policy amount should be passed on to the employees.  Luthy stated that it is hard to attract and keep qualified personnel.

Invoice:  An invoice from Oeding Heating and Air Conditioning had been received from Phil Weaver for the Town’s portion of wastewater work (replacement of the “Y”) done at 458 W. Prancer Dr. S.  Luthy requested permission to pay the invoice.  Dilger moved to approve the payment of $365.00.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

New Employee:  Luhty asked permission from the Council to hire Kenny Hoosier at $11.00 per hour to work in the wastewater department.  Burke moved to approve the hiring of Kenny Hoosier at $11.00 per hour with a starting date of Monday, December 5th.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

Water Budget:   Luthy, Elliott and Fowler presented the water budget for the council’s approval.  After review Smith moved to approve the 2012 water budget as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

The Council thanked Elliott and Fowler for their service on the Waterworks Board.

Wastewater Budget:  Luthy presented the Council with the wastewater budget for 2012.  He pointed out that the expenses far exceed the revenues because of his wish list:

  • Sewer line rehab  $115,000.00
  • Lift Station #22 rehab  $180,000.00
  • Pump panel rehab  $27,000.00
  • Repainting clarifiers  $70,000.00
  • New sludge hauling tank  $30,000.00

After discussion the Council felt that the first two items on Luthy’s list were the most important.  Johannes moved to approve the 2012 wastewater budget with the capital improvements amount being changed to $300,000.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

Industrial Park:  Luthy asked about the possibility of doing some clean-up in the industrial park in order to attract potential buyers.  The Council said this would be discussed next year.

With no additional business to come before the Council, Johannes moved to adjourn the meeting at 6:55 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes, Dilger

Nays:  None

Motion carried.

November 14, 2011 Regular Town Council Meeting

November 14, 2011

The Santa Claus Town Council met in regular session on November 14, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

REVIEW OF MINUTES:

Burke moved to approve the October 10, 2011 regular session minutes and October 20, 2011 special session minutes as presented.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

Jim Gartley, Optimists:  Gartley, representative of Santa Claus Optimists, was present to ask permission from the Council about putting the Optimist signs next to the four welcome signs coming into Santa Claus.  Johannes moved to have this tabled until the Town Attorney could be consulted regarding the use of the right of ways.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Property Insurance:  Chris Middleton, representative of Amenity Business & Insurance Solutions, explained to the Council that she had requested quotes from five companies.  The best option for the Town would be to stay with the current carrier, The Alliance.  The premium would be $38,741.  She explained that she needed to meet with Luthy to review the Lift Station list and be sure that the amounts are correct for those, which could increase the cost, but that she wanted to make sure that the quotes that were received reflected what was currently covered.  Johannes moved to stay with the current carrier at a cost of $38,741.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

Updates:  The Christmas Open House, which is a coordinated effort between Y-Wee Care, Parks & Recreation and the Seniors, will be December 6, 2011.  The backup date is December 13th.

Ashburn Road Drainage:  O’Brien expressed concern about the drainage on Pro Super Bowl.  It comes across the road into the park area and washes out the trail.  Luthy stated that he has a list of ditches that need cleaned out and patching that needs to be done.  Hopes to have quotes for the December meeting.

The resident at 201 New Years Eve said that the two manholes in the back area of the lot are receiving infiltration and he wanted to make the Town aware of the situation.  Luthy states that this is the lowest point in the area.  Hopefully if the ditch and culvert are cleaned up this will help eliminate the problem.

Trail Project:  Patmore stated that the Town is waiting on approval from the State on Midwestern Engineer’s contract.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

POLICE DEPARTMENT:

Burke said that at the last Christmas Lake Village meeting they were asking for more police patrol to cut down on the speeding and people passing other cars.

Burke asked that the police officers wear their uniforms at all times when they are on duty.  J. Brown said that they have been.  Burke said that J. Brown does not.  J. Brown said that the clothing is at his discretion in the SOPs.  Johannes says that the BDUs are better to wear when the weather is bad.  The Council asked that they be given a copy of the SOPs.  Smith said that he has no problem with J. Brown wearing the shirts and pants and not full uniform.

J. Brown said that the officers are in CLV every day.  Dilger suggested that he attend a CLV meeting to discuss the patrol issue.

STREET DEPARTMENT:

No business to come before the Council.

WASTEWATER:

PMR:  Luthy presented his month report to the Council.

Lateral inspection program:  Luthy would like to speak with the Town Attorney concerning issues with the program.  The average bill for having a lateral inspection done is $300.00.  The Town really does not have a suitable camera or enough personnel to do the inspections.  There is also an issue with the timeline, especially to have the inspection and any repairs done before closing.  Smith said that this really protects the homeowners.

Utility easement and right of ways:   Luthy said that there are issues with property owners building up to or on utility easements.  He doesn’t think they should be able to build on the easements.  Patmore said that everyone probably has a driveway over an easement and you can’t make them remove them.  Even though the Town was granted the utility easements by Santa Claus Land the property owner’s still own that piece of land.  As long as they do not unreasonably interfere with the easement use by the utility they can put something on the easement.  If it has to be removed, then it is their problem to have it repaired or replaced.  If a house is built on two lots it is probably built on top of an easement.  Luthy said that the Town has always paid for driveway repairs when lines have been repaired.

FIRE DEPARTMENT:

Hagedorn said that Midwestern Engineering had informed him that the paperwork had been received from Seufert Construction for the new fire station.

The fire department would like to store Truck 5, in a building in Dale that is not owned by the Town of Santa Claus, for the winter.  The Council had not issue with this as long as there is no problem with the insurance covering the vehicle at this location.  Christensen is to check with the insurance agent for verification.

WATER PLANT:

No business to come before the Council

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Resolution 2011-08:  Patmore presented Resolution 2011-08, a resolution declaring an official intent to advance general funds for payment of tax increment revenue bonds.  This would advance $50,000.00 per year for a term of not less than five years following the issuance of bonds.  Johannes moved to approve Resolution 2011-08.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Umbaugh agreement:  An agreement had been received from Umbaugh to provide financial services with regards to the assisting with modifying the amusement and commercial economic development area (approximately $5,000), financial development and assist with the marketing and sale of bonds (approximately $20,000) and assist with on-going monitoring and disclosure requirements (approximately $2,000 per TIF area per year).  Burke moved to approve the agreement and to authorize the Town Council President to sign the document.  Johannes seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Barnes & Thornburg:  An agreement had been received from Barnes & Thornburg to provide bond counsel with regards to the issuance of tax increment revenue bonds for a cost not to exceed $20,000.  Johannes moved to approve the agreement and authorize the Town Council President to sign the document.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

Unsafe Building:  Patmore informed the Council that they needed to decide how they want to proceed with regards to the two unsafe properties.  If the cost to demolish is under $10,000 the Town could do the project themselves, but since it will be more than that it will have to be bid out.  The Council instructed the Town Attorney and Building Inspector to come up with bid specifications to perform the work and to have the bids due at the December 12th meeting.  Once these have been received the Council will decide how they want to proceed.

Proclamation:  Patmore said that Bob Clayton had been selected as the Grand Marshall for the Christmas parade on December 10th.  The Council decided to declare December 10th as Bob Clayton Day.  Johannes moved to authorize the Town Council President to sign the proclamation and make the presentation.  Smith seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Resolution 2011-09:  Christensen presented Resolution 2011-09, disposal of surplus personal property.  She explained that this was the equipment that was destroyed during the lightning strike and no longer works.  The property will be taken to the Chrisney recycle center for destruction.  Johannes moved to approve Resolution 2011-09.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

A meeting was scheduled for Tuesday, November 29, 2011 at 5:30 p.m. to discuss the wastewater budget.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:28 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

October 10, 2011 Regular Town Council Meeting

October 10, 2011

The Santa Claus Town Council met in regular session on October 10, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Michael Johannes

Absent:  Dennis Della Morta, Elmer Dilger

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

REVIEW OF MINUTES:

Burke moved to approve the September 12, 2011 regular session minutes as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

PUBLIC HEARING:

Ron Smith opened the public hearing regarding the 2012 budget.  Smith called for comments from the floor.  With none being received Johannes moved to close the public hearing.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Burke moved to approve the first reading of Ordinance 2011-14, regarding the 2012 budget.  Johannes seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Christensen explained that there would be a special session on October 20, 2011 at 5:30 p.m. for the second reading and approval of Ordinance 2011-14.  The Council could at that time choose to lower a budget, but could not raise it.

PARKS & RECREATION/COMMUNITY CENTER:

Updates:  O’Brien stated that Y-Wee Care was going to have “Trunk of Treat” at the community center on October 27th starting at 6:00 p.m.  December 8th would be the Christmas festival.  December 10th there would be a 5K run in Christmas Lake Village.

Floor covering in the Day Care is being replaced.  At Yellig Park tomorrow would be the last day for football and Saturday would be the last day for soccer.  Will probably winterize the first week in November.  They are hoping to replace the sign at Yellig Park and replace the mule.

The Park Board is not interested in doing anything with the Holiday Village sign.

Drainage:  There is a problem with drainage on Pro Super Bowl that allows debris across the road and affects drainage at the park.  Johannes suggested that O’Brien speak with Luthy about the issue.

O’Brien asked about the Town Attorney’s invoices.  Didn’t feel there was enough detail for them to be reviewed and paid.  The Council instructed the Town Attorney to put more detail on his billing.

Tournament Director:  O’Brien stated that at last month’s meeting she had asked about a Tournament Director only so the Council could amend the salary ordinance.  The Council wants to see the park used more, but felt that the fees were pricey compared to other places.  Smith said that the Town had a Park Director.  Johannes stated that he had asked for information from other communities that he would like to review.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

Unsafe building:  Patmore informed the Council that the party involved with the burned residence in Christmas Lake Village had until Halloween to take care of the issue.  It would then be up to the Council on how they want to proceed.  Smith said that he had spoken with the party’s attorney and had asked that he speak with the Town’s attorney.

POLICE DEPARTMENT:

Request for training:  J. Brown stated that the Prosecutor had put together a task force concerning child abuse which Keller was appointed to.  There is training December 13-15 in Bloomington that he would like to send Keller to.  The training is free, would cost the Town for the room and meals.  Johannes moved to approve the training and expenditure for room and meals.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Burke asked if with the park winding down if the police department could put the speed sign back in circulation throughout Town.  J. Brown said that it would be.

FIRE DEPARTMENT:

Fire station bids:  Smith stated that a letter had been received from John Wetzel, Midwestern Engineers, regarding the bids received for the fire station.  Seufert Construction was the best, lowest and met the requirement.  The bids came in higher than expected so the Council will need more time to decide how this project will be funded.

Hagedorn announced that the fire department fall barbeque would be October 29th starting at 11:00 a.m. and going until they run out of food.

STREET DEPARTMENT:

No business to come before the Council.

WASTEWATER:

PMR:  Luthy was not present at the meeting but a copy of his monthly report was given to the Council.

Through an email Luthy had stated that Weyer Electric may be in next week or the following to do the lighting at town hall.  Said he could devote an employee full time to the sewer lateral inspections.  The Town had incurred some cost in repairing some of the clay parts of the laterals that the Town owned.  Need to purchase a camera if the Council wants town personnel to do the inspections.

Tim Thompson, Town sewer technician, was present at the meeting to make the Council aware that there were questions regarding the ownership and responsibility on sewer lines.  This had become an issue with the passage of the Ordinance regarding sewer lateral inspections.

WATER PLANT:

No business to come before the Council

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

INWARN:  Patmore had reviewed the mutual aid agreement with INWARN and he could find no problems with the agreement.  Johannes moved to authorize the Town Council President to sign the agreement.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Ordinance 2011-10:  Patmore presented Ordinance 2011-10, amending personnel policies.  At last month’s meeting Burke had asked the Patmore to review the new ruling regarding cell phones.  Patmore explained that the rules regarding logging cell phone calls had been relaxed.  The Council had previously decided to do a cell phone allowance.  Even if the Council would decide to go to supplying and paying for the cell phones the ordinance would have to be redone since logging phone calls is not required any longer.  Johannes moved to approve Ordinance 2011-10.  Smith seconded the motion  Johannes seconded the motion.  Burke said that he would like to keep the section regarding cell phones.  The motion on the table was voted on.

Ayes:  Smith, Johannes

Nays:  Burke

Motion carried.

Ordinance 2011-12:  Patmore stated that at last month’s meeting the Council had asked that Ordinance 2011-12 be revised to allow the department heads to keep the cards if they choose to.  This change had been done, but that a record would still have to be keep to account for purchases and that there could be no personal use.  Johannes moved to approve Ordinance 2011-12 as presented.  Smith seconded the motion.

Ayes:  Smith, Johannes

Abstained:  Burke

Nays:  None

Motion carried.

Ordinance 2011-13:  Patmore presented for seconded reading Ordinance 2011-13, rezoning ordinance.  Burke moved to approve the second reading of Ordinance 2011-13.  Smith seconded the motion.

Ayes:  Smith, Burke

Abstained:  Johannes

Nays:  None

Motion carried.

Patmore stated that he had a letter prepared regarding Tiger III funds that states that the Town will abide by it commitments.  If the Council wants to move forward they need to authorize the Council President to sign the document.  Johannes so moved.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

Patmore asked for permission to participate in a conference call with Koch Development’s accountant regarding the issuance of a bond that Koch Development would buy.  The Town Council authorized the call.

CLERK-TREASURER:

No business to come before the Council.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:28 p.m.  Burke seconded the motion.

Ayes:  Smith, Burke, Johannes

Nays:  None

Motion carried.

October 20, 2011 Special Town Council Meeting

October 20, 2011

The Santa Claus Town Council met in special session on October 20, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger

Absent:  Michael Johannes

Christensen announced that the meeting was being recorded.

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

Smith stated that bids had been received for construction of the new fire station.  John Wetzel, Midwestern Engineers, said that the bids had been reviewed and explained that the low bidder, no matter if the alternates are taken into consideration or not, was Seufert Construction.  Whoever is awarded the bid is subject to the bond issue.  Smith moved to award the contract for the fire station to Seufert Construction at a cost of $841,800, with the Item #5 deduct for a total cost of $809,500, subject to commitment on the bond issue.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Wetzel explained that the contractor would have to submit shop drawing if they want to request different products be used other than what is specified.  If the alternate is approved they would then have to submit a change order.

Patmore explained that documentation had been received from Umbaugh relating to the bond issue.  It is showing a 4% interest rate.  He needs authorization from the Council in order to contract with bond counsel and a financial consultation to begin the procedure for the bonding, which would include an agreement with Koch Development regarding the purchase of the bonds.  Della Morta moved to authorize the Town Attorney to contract with bond counsel and a financial consultant to work on the 2011 TIF Bonds.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Christensen presented Ordinance 2011-14, regarding the 2012 budget, for second reading and adoption.  Lisa O’Brien, parks & community center director; April Susnjara, Park Board Member; Todd Grundhoefer, Park Board Member, and numerous residents were present at the meeting because of the talk concerning reduction in the community center budget.  The budget for the community center is not being supported by the revenues received from the facility.  There is a loss each year of $42,000 to $45,000.  There was discussion concerning the number of children attending the day care and the use of the facility by the senior citizens and exercisers.  There was additional discussion about the possibility of upgrading the facility to attract more rental possibilities.  After the discussion Della Morta moved to approve and adopt Ordinance 2011-14, regarding the 2012 budget as presented.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Smith stated that he had spoken with Roger Corley, director of the YMCA, regarding the building.    Council will look at the cost of running the community center prior to the 2013 budget process.  Susjnara asked that the Park Board and Town Council work together in trying to find a solution and that they be in on any conversation with other parties concerning the center.

Hagedorn had asked for quotes for seven pagers and had received three of them:

  • Harmonic Electronics for $3,416.00
  • VEI Communications for $3,665.00
  • ERS Wireless Communication for $3,583.69

Burke moved to approve the purchase of the pagers and warranty from Harmonic Electronics at a cost of $3,416.00.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

With no additional business to come before the Council, Dilger moved to adjourn the meeting at 6:25 p.m.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Motion carried.

Alternate #6 – provide shingle roof in lieu of metal roof  ($9,650.00)

Alternate #7 – provide cooling/dehumidification

October 3, 2011 Special Town Council Meeeting

October 3, 2011

The Santa Claus Town Council met in special session on October 3, 2011 at the Town Hall.  The meeting was called to order by Council President Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen.

Bids for a new fire station had been advertised for and received.  John Wetzel, Midwestern Engineers, was present to open and review the bids:

ARC Construction:

Base Bid – $998,470.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($2,000.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (4,500.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  ($4,200.00)

Alternate #4 – delete wall cabinets in laundry  ($475.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,000.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($23,000.00)

Alternate #7 – provide cooling/dehumidification system $24,600.00

Danco Construction, Inc.:

Base Bid – $1,061,400.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($4,455.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (6,795.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (2,525.00)

Alternate #4 – delete wall cabinets in laundry  ($565.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($41,000.00)

n system $30,850.00

Doyenne Construction:

Base Bid – $978,126.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($800.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (5,400.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (2,694.00)

Alternate #4 – delete wall cabinets in laundry  ($293.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($18,864.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($3,152.00)

Alternate #7 – provide cooling/dehumidification system $22,808.00

Lindsey’s Lumber Co.:

Base Bid – $878,739.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($3,148.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (7,320.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,820.00)

Alternate #4 – delete wall cabinets in laundry  ($485.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,139.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($13,793.00)

Alternate #7 – provide cooling/dehumidification system $25,181.00

Seufert Construction:

Base Bid – $841,800.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($1,600.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (3,700.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,200.00)

Alternate #4 – delete wall cabinets in laundry  ($200.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($32,300.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($20,450.00)

Alternate #7 – provide cooling/dehumidification system $24,850.00

Streucger Construction, Inc.:

Base Bid – $902,870.00

Alternate #1 – vinyl flooring in lieu of ceramic tile  ($2,836.00)

Alternate #2 – delete kitchen cabinets, counter top & sink  (7,500.00)

Alternate #3 – delete plumbing fixtures, counter top & cabinets  (3,800.00)

Alternate #4 – delete wall cabinets in laundry  ($310.00)

Alternate #5 – provide only joist, decking, plumbing and electrical rough-in to second floor level  ($40,000.00)

Alternate #6 – provide shingle roof in lieu of metal roof  ($10,000.00)

Alternate #7 – provide cooling/dehumidification system $23,000.00

Johannes moved that bids be taken under advisement and that the Engineer and Attorney come back with a recommendation to the Town Council.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Comments:

Lisa O’Brien felt that Ron Smith had a conflict of interest because the specifications require a Earthlink geothermal unit and Smith is a dealer.  Johannes stated that he had asked the Town Attorney and since Smith has no direct financial interest there is no conflict.  O’Brien stated that she had reviewed the code and that was not how she read it and thought that another opinion should be obtained.  She also had heard there were warrantee issues with the product.  Also asked if the specs had been approved in a meeting.  The Council stated the project had been approved.  Dilger asked if the contractors could come up with an equal product.  Wetzel stated they would have to present shop drawings for the product.  O’Brien thought that because of the way the specs were written they could not use another product.  Burke said the specs show a certain type.  Wetzel stated that they have to give certain spec standards.  No different than requesting asphalt instead of concrete, or metal instead of brick.  The Engineer would decide when shop drawings are submitted if the product is equal to what is requested.  O’Brien said that a lot of other companies did not bid because of the bid specs.  Adam said that he did not bid because it did not say there could be an equal product used.  O’Brien also asked about the road and property at the Community Center being put back to original after the project was completed.  Smith stated that he was only trying to get a quality product for the Town and that he had no financial gain from the use of the product.  With the bids received the project is over about $100,000.00 so this may have to be revisited.  Wetzel felt that the specs protected the Town.

Johannes moved to adjourn the meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

August 8, 2011 Regular Town Council Meeting

August 8, 2011

The Santa Claus Town Council met in regular session on August 8, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael Johannes.

Smith announced that the meeting was being recorded.

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy, Town Marshal, Joey Brown; and Deputy Clerk, Carol Severson.

MINUTES:

Johannes moved to approve the minutes of the June 13, 2011 (regular session), July 5, 2011 (special session), July 11, 2011 (regular session) and July 28, 2011 (special session).  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

Worker’s Compensation:  Mike Becher passed out two quotes for the Workers’ Compensation renewal coverage and explained the differences; IPEP which is a pool plan through Downey, and Bituminous through Bliss-McKnight.  IPEP is not covered by the Indiana Department of Insurance and volunteers are covered on an excess basis, not primary.  Bituminous is an A+-rated company that is covered by the Indiana Department of Insurance and covered by the guaranty fund; volunteers are charged for up front and at the end of the policy year the cost is based on a payroll of $300 each and coverage is on a primary basis and unlimited and is not capped at $25,000.  Becher went on to answer questions regarding coverages.  Burke moved to accept the IPEP quote of $10,386 quote.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Handicap access to Town Hall:  Gerald Cunningham was not present so Dilger explained Mr. Cunningham’s concern about the Town Hall’s doors’ weight.  Smith stated that both the outside and inside doors would have to be adjusted for handicap accessibility.  Patmore stated that because of when the Town Hall was built, it was grandfathered by the ADA (Americans with Disabilities Association).

PARKS & RECREATION AND COMMUNITY CENTER

Updates:  Lisa O’Brien gave updates on the Parks & Recreation and the Community Center.

PLANNING AND DEVELOPMENT

Monthly Report:  Phil Brown passed out and reviewed his monthly report.

House on Blitzen:  A hearing is scheduled for Friday, August 26, 2011 regarding the house on Blitzen.  Updated the Council on the Ruth Rice property.

POLICE DEPARTMENT

J. Brown asked for the publics’ help in watching for vandalism going on in Christmas Lake Village and if they see anything to call dispatch.  They have stepped up patrol and will be enforcing the state curfew.  There have also been issues with mopeds and these are being addressed.

Burke made a motion, that due to some recent activity that occurred last month, to require that when a law officer from the department gets suspended from another department who works on our staff for the Town, with security, with Holiday World, that the Town of Santa Claus honor the same suspension that the other Board has.  Smith stated that J. Brown called him and he referred him to Patmore.  Smith said that the Town hired J. Brown to do a job and it was up to his discretion if legally it was not going to bother anything.  The employee in question is only a part time officer for the Town.  J. Brown stated that he had spoken with the employee involved, the sheriff would not talk to him about it.  Also spoke with a detective for Spencer County who told J. Brown what had happened.  J. Brown said that any of his officers could have done the same thing and he would not have suspended them.  Dilger asked if J. Brown had spoken with the people involved.  Johannes stated it was the correct street and the last two numbers of the house address were the same.  Burke stated that his point in making this is that if one agency suspends an employee we should have the common courtesy to suspend him until we have a hearing.  If we suspended someone and they went down and worked part time at another department we would be furious if our employee was able to fill those hours elsewhere.  Dilger seconded the motion.  Further discussion took place and Dilger advised if Brown will talk with the people involved and the Sheriff, he will withdraw his second.  Johannes stated that the officer did not lose his police powers.  The motion died.

FIRE DEPARTMENT

Fire Station update:  Ed Hagedorn gave an update on the firehouse and Patmore advised there were a few minor items he needed to talk to Wetzel about.  Hagedorn advised they will be ready to bid within two weeks.  Patmore will call Wetzel tomorrow.  Johannes moved to have Midwestern advertise for bids for the fire station.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

STREET DEPARTMENT

Raise request for Knies:  Luthy made a request for a $.20/hour raise for Knies and explained the First Responder Certification he had received and how it would apply to his job.  Burke moved to approve a $.20/hour raise for Knies due to his First Responder Certification.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

WASTEWATER

PMR:  Luthy passed out his monthly report for July.

WATER

Luthy advised the water plant is doing fine and gave the usage figures.

INDUSTRIAL PARK

No business to come before the Town Council

TOWN ATTORNEY

Patmore read aloud and discussed the various ordinances, resolutions, updates and affidavit.

Ordinance 2011-06, amendment to Town of Santa Claus Code 3.17 concerning firearms (first reading) – Johannes moved to approve the first reading of the ordinance; Smith seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Ordinance 2011-07, prohibiting fireworks (first reading) – Johannes moved to approve the first reading of the ordinance; Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Ordinance 2011-08, bidding preferences (first reading) – After discussion, Della Morta moved to approve the first reading of the ordinance with “$10,000,000” and “five years” inserted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Ordinance 2011-09, Redevelopment Commission (first reading) – Johannes moved to approve the first reading of the ordinance; Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Ordinance 2011-10, amending personnel policies (first reading) – Dilger moved to approve the first reading of the ordinance; Johannes seconded the motion.

Ayes:  Smith, Della Morta, Dilger and Johannes

Nays:  Burke

Motion carried.

Ordinance 2011-11, Town Manager (first reading) – Johannes moved to approve the first reading of the ordinance; Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-04, real estate – Johannes moved to approve the resolution Johannes moved to approve the resolution; Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-05, TIF District – Johannes moved to approve the resolution; Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-07, Intent to reimburse expenditures – Johannes moved to approve   the resolution; Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Affidavit concerning immigration requirements – Patmore reviewed the affidavit.  No   action to be taken by the Council.

Kasper Drive and LJK Trail – Patmore was advised by INDOT today that all monies are “paused” due to government funding.  The shoulders on the road for Kasper have been determined to be okay.

CLERK TREASURER

Resolution 2011-06, reduction in the cumulative fire 2011 budget to fund the 2012 budget – Johannes moved to approve the resolution; Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

MISCELLANEOUS

Luthy advised no quotes were received for the lighting installation at the Town Hall.  He will resubmit for next month.

With no further business to come before the Council, vouchers were signed and Dilger moved to adjourn the meeting at 7:00 P.M.; Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

July 28, 2011 Special Town Council Meeting

July 28, 2011

The Santa Claus Town Council met in special session on July 28, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 p.m.

Present:  Ron Smith, Kevin Burke (5:38 p.m.), Dennis Della Morta, Elmer Dilger, Michael Johannes

The Council reviewed the requested budgets from Parks & Recreation for Yellig Park and the Santa Claus Community Center.  After discussion the Council made no changes on the Yellig Park budget and reduced the Community Center budget to $80,000.00.  Smith asked why there were no tournaments scheduled for this year.  O’Brien stated that there has not been any interest, no one has come forward.  The Park Board and O’Brien used to do the tournaments, but they don’t want to do it anymore.  Smith asked about hiring someone.  O’Brien said that they could pay someone to run the tournaments and the Town receives the profits.

The police department requested budget was reviewed.  After discussion it was reduced to the 2011 budget amount.  There was discussion concerning a new vehicle purchase in 2012.  Christensen stated that she had budgeted money in the Town Marshal, Riverboat and Rainy Day funds to cover this if the Council chooses to approve the purchase.  There also may be money within the police budget for 2011 that could be encumbered to next year to help with the purchase.

The Town Marshal and Law Continuing Education (LED) budgets were reviewed, with no changes being made on the Town Marshal budget and the LED budget being reduced to the 2011 budget of $700.00.

The Clerk-Treasurer’s budget was reviewed, with the Council deciding to reduce the budget to the 2011 budget amount.

The Fire Department budget was reviewed.  The Council decided to not reduce the 2011 amount in capital outlay in case there are expenditures for the new fire station before the funding process can be completed.  The amount of the reductions done within the police department, community center and clerk-treasurer’s budgets are to be added to the fire department capital outlay for 2012.

Motor Vehicle Highway, Local Roads & Streets, Riverboat, Rainy Day, Cumulative Capital Improvement, Cumulative Capital Development, Industrial Development, Cumulative Capital Building, Cumulative Fire, EDIT, Amusement & Commercial Economic Development (TIF), Redevelopment Commission funds proposed budgets were reviewed.  Christensen stated that Luthy had asked her about money for a salt storage building.  The money in the Rainy Day and Riverboat could be used for the building along with the new police vehicle.

There was discussion as to how the Town can have money left when it looks like we are expending more than what we are taking in.  Christensen explained that we never expend everything that is in the budgets and that we cannot expend more than is in a fund.  If the anticipated revenues don’t come in then the money budgeted cannot be spent.  Cannot have a negative number at the end of the year.  Christensen stated that she would inform

the Council what the balances are in the general fund at the end of the year from 2005 to current.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:45 p.m.  Burke seconded the motion.

July 11, 2011 Regular Town Council Meeting

July 11, 2011

The Santa Claus Town Council met in regular session on July 11, 2011 at the Town Hall.  The meeting was called to order by Kevin Burke at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Ron Smith, Dennis Della Morta

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

COMMENTS FROM THE FLOOR:

Joyce Zook, Spencer County Animal Control, was present to update the Council on the new Animal Control building being constructed in Spencer County.  The building is in Chrisney beside the county highway garage, west of the Chrisney recycle center.  The site will be manned by part-time county employees.  They have figured an annual operating budget of $30,000.00.  Zook presented a breakdown of the donations that they are asking for from each municipality figured on population.  Johannes felt that they should just keep with the donation amount that they have been giving every year.  The Council thanks Zook for updating them on the building construction.

PARKS & RECREATION/COMMUNITY CENTER:

Update:  O’Brien informed the Council that Kyle Lambeck was doing an internship with the Parks Department.  He is helping to take care of the baseball and softball field and with scheduling.  The Park Board is looking into replacing the flooring in the daycare bathroom.  The sign for the Community Center was destroyed during a storm and they are going to get quotes for replacement.

Patmore explained about the changes with the wage scale and that any projects until the end of the year, no matter what the cost, would be subject to the wage scale statute.

O’Brien stated that St. Nicholas Church would be having their summer social on July 30th.  Dilger asked about enrollment at the daycare.  O’Brien stated that the numbers were increasing.

O’Brien said that new playground equipment and fencing had been constructed at Yellig Park.  She also stated that the volleyball court was completed.  The Park Board is hoping to work on the washed out areas of the trail and trim trees.

PLANNING AND ZONING:

Monthly Report:  P. Brown presented his monthly report to the Council.

The Council was informed that a letter had been received from the Christmas Lake Village Board President regarding the property located on Blitzen Lane.  They are asking that the Town enforce Indiana Code and the Town’s Municipal Code concerning unsafe buildings.  After discussion Johannes moved that the Building Administrator issue and order to remediate the unsafe building conditions.  Dilger seconded the motion.

Ayes:  Burke, Dilger, Johannes

Nays:  None

Motion carried.

POLICE DEPARTMENT:

Faulkenburg’s raise:  J. Brown informed the Council that Faulkenburg had graduated from the academy and he would like to request a $.50 an hour raise for him retroactive to Friday, July 8, 2011.  Johannes moved to approve the $.50 raise retroactive to July 8th.  Dilger seconded the motion.  Burke stated that he would like the police to dress in uniform.

Ayes:  Burke, Dilger, Johannes

Nays:  None

Motion carried.

STREET DEPARTMENT:

Patmore updated the Council regarding Kaspar Drive.  The information concerning the passing blister is in INDOT’s hands for review.

WASTEWATER:

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

Luthy stated that there would be an open house at the Water Treatment Plant on July 16th.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Patmore presented Ordinance 2011-05, amending chapter 5.02 of the Municipal Code of the Town of Santa Claus, Indiana concerning stray animals.  Dilger moved to approve the second reading and adoption of Ordinance 2011-05.  Johannes seconded the motion.

Ayes:  Burke, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Worker’s Compensation Renewal:  Christensen presented the Worker’s Compensation renewal for the Council’s approval.  The Council requested that other insurance agencies be contacted to quote.

Budget session:  The Council scheduled a special session for July 25, 2011 at 5:30 p.m. to review budgets and other business.  They stated they could do the worker’s compensation that evening if the information is available then or it could be done at the August regular session.  Burke would check with SCB Insurance and Christensen would contact Middleton.

FIRE DEPARTMENT:

Hagedorn stated there was a meeting scheduled with Midwestern Engineers for Wednesday to review the plans for the new fire station.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:27 p.m.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger

Nays:  None

Motion carried.

July 5, 2011 Special Town Council Meeting

July 5, 2011

The Santa Claus Town Council met in special session on July 5, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 10:00 a.m.

Present:  Ron Smith, Kevin Burke and Elmer Dilger

Absent:  Michael Johannes and Elmer Dilger

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent Russ Luthy and Clerk-Treasurer, Kim Christensen.

This meeting was called as an informational meeting concerning Group IV funding.  The Town Council met with the Group IV Board to review the West Side Connector project.  Mike Mathias, Midwestern Engineers and Kevin Patmore, Town Attorney detailed the project and its relevance to the multi-use trails that the Town is working towards.  The Group IV Board reviewed the procedures and timeline involved with the funding.

No other business was discussed at this meeting.  The meeting adjourned at 10:27 a.m.