Author: John Bowen

March 23, 2011 Regular Parks and Rec Meeting

March 23, 2011

The March 23, 2011 board meeting of the Santa Claus Park & Recreation Dept. was called to order at 6:00 pm.  Board members:  Todd Grundhoefer, Joe Asbury, April Susnjara and Lisa O’Brien were in attedance.

Board approved the February meeting minutes.

Board approved all vouchers.

Community Center:

Lisa O’Brien reports that Mary Beth Leibring has been hired as Y Wee Care’s new director.  Mary Beth has requested that we consider purchasing covers for the smoke detectors in the gym.  This would allow the children to use balls in the gym.  Board requested that Lisa contact Weyer for a quote.

Yellig Park:

Lisa O’Brien reports that the baseball/softball schedule has been developed.  The park will be used up to 6 days/week for games.  Kyle Lambeck accepted the position to prepare fields for $150/week.  Kyle is also doing his internship with the park this summer.

Board agreed to waive the pony league rental fee for this summer.  Pony league is in the process to converting to a Babe Ruth league.  They will only use the park field for practice.  They will not be playing games this season.  Board will consider making adjustments to the Pony field to make it meet criteria for Babe Ruth.

Board approved the purchase of a sign recognizing Jay Cutler as a donor to the park.  The previous banner was stolen last fall.  These signs will be secured to the fence so that they will be very difficult to remove.  The cost of the sign will be $500.

Board will request funds from the county to provide more playground equipment to the park.

Other business:  None

This meeting was adjourned at 7:00 pm.

 

March 15, 2011 Regular Water Board Meeting

March 15, 2011

The Waterworks Board met in regular session on March 15, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 P.M.

Present:  Scot Elliott, Steve Leibering and Frank Fowler

Absent:   Marvin Leibering and Mike Kamp

Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.

APPROVAL OF MINUTES:

Leibering moved to approve the minutes for the February 15, 2011 regular session.  Fowler seconded the motion.

Ayes:  Elliott, Leibering, Fowler

Motion carried.

COMMENTS FROM THE FLOOR:

No business to come before the Board.

BUSINESS:

Water project update:  Matt Robinson, Capitol Engineering, reviewed his pass-out item by item.  Elliott inquired about the electric bill to run the plant as it seemed high.  Dave Eberenz suggested running the system for a while and then addressing questions.  Elliott reviewed the hand-out regarding Patoka versus the plant production that had been prepared by Kim Christensen and Russ Luthy.

UTILITIES SUPERINTENDENT:

No business to come before the Board.

TOWN ATTORNEY:

No business to come before the Board.

CLERK-TREASURER:

No business to come before the Board.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Elliott moved to adjourn the meeting at 6:14 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Leibering

Motion carried.

March 14, 2011 Regular Town Council Meeting

March 14, 2011

The Santa Claus Town Council met in regular session on March 14, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael          Johannes.

Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.

MINUTES:

Burke advised he had sent Christensen comment regarding a gap in the February 16, 2011 minutes; one of the sentences did not flow; he reviewed the minutes but could not locate the sentence.   Johannes moved to table approving the minutes to the February meetings.  Dilger seconded the motion.  Burke then found the problem; a sentence was not finished regarding the vacating of property.  Johannes withdrew his motion.  Dilger withdrew his second.  Patmore stated that need to just add “Town of Santa Claus” under  vacation of property, first paragraph.  Dilger moved to approve the minutes of February 16, 2011 as amended and February 21, 2011 as presented.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

COMMUNITY CENTER:

Lisa O’Brien advised the floors had been redone and the kitchen professionally cleaned.  Y Wee Care has hired a new Director.

PARKS AND RECREATION:

The water will be turned on this week.  The leagues will start the beginning of April.  As of this time there are no tournaments scheduled for the coming summer.   O’Brien requested the speed sign be placed at the park during the season.

PLANNING AND DEVELOPMENT:

Monthly Report:  Phil Brown provided his monthly report to the council.

Unsafe Premise:  Kevin Patmore advised he had sent Harpenau a note and also called the bank.  Everything was done, except the garage. Harpenau is waiting on the contractor to schedule the garage demolition and build a deck.  P. Brown was authorized to go inside the house to make an inspection without police escort.

POLICE DEPARTMENT:

Vehicle Repair:  Joey Brown stated that the 2004 Impala needed an additional part that was not included in the quote, for an additional charge of $179.89.  Even with the additional part they were still lower than the other quotes.  Burke moved to approve the additional cost of $179.89 to fix the vehicle.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Reserve Officer:  J. Brown advised he would like to keep Michael Johannes on as a reserve police officer beyond the three months originally authorized.  Della Morta moved to approve Michael Johannes to continue as a reserve officer for the Town of Santa Claus.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta and Dilger

Abstained:  Johannes

Motion carried.

Part Time Officers:  J. Brown advised that Jason Dunsworth’s application was the only one received.  He has received approval from the merit board to work for Santa Claus.  He would like to start Dunsworth at the end of April or May, when James Faulkenburg goes to the Academy, at $15.00 per hour, which is in the budget.  Burke moved to approve the hiring of Jason Dunsworth part-time for the summer months at $15.00 per hour for 20 hours a week maximum.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

FIRE DEPARTMENT:

Fire Station Update:  Ed Hagedorn gave an update on the new fire department and advised the drawings would be completed next week; he will email the Council when they are in.

Hagedorn advised there are four new members of the department, two of whom are almost finished with their training.  The other two will be taking classes in April in Jasper.  This brings the total in the department to 20 people.

STREET DEPARTMENT:

No business.

WASTEWATER:

PMR Report:  Luthy was absent; however, his monthly report was provided for the Council.

Sewer Ordinance changes:  Patmore stated that this was not ready for review yet.

Sewer Rehabilitation Quotes:  Smith opened the only quote received for the Lift Station #24 rehabilitation – Shelton Excavating, Inc., $2,800.00.  Johannes moved to approve the $2,800.00 quote from Shelton Excavating, Inc., upon Russ Luthy’s review and approval.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

WATER:

Smith advised the plant is “running in the right direction”.

INDUSTRIAL PARK:

No business.

TOWN ATTORNEY:

County Lots:  Patmore advised there was nothing to report on the county lots.

Kaspar Drive :  Have the contract from Midwestern Engineers, which the Town Council had already approved the Council President to sign.

Trails:  Patmore reported on the trail and TE Funding.  There are other options if there isn’t any TE Funding available.  He went on to explain that Group 4 Funding would be open on Friday and he will submit a request for this, but the monies won’t be available until 2014.  Johannes moved to authorize Kevin Patmore to proceed with applying for the Group 4 Funding.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

CLERK TREASURER:

Bond Payoff:  Smith explained the Wastewater Bond payoff of Loan #08.  Johannes moved to approve the early pay off on the Wastewater Bond Loan #08 for $67,094.13.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Lawn Treatment Proposals:  Smith reviewed the lawn treatment quote from Voges Lawn Service of $425 for five applications at Town Hall.  Dilger moved to approve five treatments for $425 from Voges Lawn Service.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Felt that the Town Hall lawn needed to be kept cut.

MISCELLANEOUS:

Sign Base Quote:  Smith stated that one quote had been received in November 2010 for the sign bases, which was then tabled.  Smith stated the quote was from Masons-N-More, at a cost of $2,385.00 per base per unit, for a total of $9,540.00 for the four bases.   The easements are not back from the property owners.  Sign specifications have been given to two individuals and they are to return those to the Clerk-Treasurer for the April meeting.  Della Morta moved to approve the quote from Masons-N-More for the sign bases for a total not to exceed $10,000.00, contingent on easements.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

Smith opened the one bid received for the Town Hall lighting from Illuminating Expressions for $3,770.68.  Smith advised there was another quote, from Tri-State Lighting, somewhere.  Smith moved to table the Town Hall lighting until the next meeting.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Council, vouchers were signed and Johannes moved to adjourn the meeting at 6:25 P.M.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Motion carried.

February 23, 2011 Regular Parks and Rec Meeting

February 23, 2011

The February 23, 2011 board meeting of the Santa Claus Park & Recreation Dept. was called to order at 6:00pm.  Board members:  Todd Grundhoefer, Joe Asbury, April Susnjara, Alan Masterson, and Lisa O’Brien were in attendance.

Board approved the January meeting minutes.

Board approved all vouchers.

Community Center:

Lisa O’Brien reports that Y Wee Care is currently seeking a new director.

Yellig Park:

Lisa O’Brien reports that she has found a college student that is seeking an internship at the park this summer.  This individual may be interested in the part time park position.

Lisa O’Brien reports that baseball/softball leagues have started preparation for the spring season.

Other Business:  None

This meeting was adjourned at 7:00 p.m.

February 15, 2011 Regular Water Board Meeting

February 15, 2011

The Santa Claus Waterworks Board met in regular session February 15, 2011 at the Town Hall.  The meeting was called to order by Board Chairman Scot Elliott at 6:00 p.m.  Christensen announced that the meeting was being recorded.

Present:  Scot Elliott, Frank Fowler, Mike Kamp, Steve Leibering

Absent:  Marvin Leibering

Also present were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy and Clerk-Treasurer, Kim Christensen.

APPROVAL OF MINUTES:

Kamp moved to approve the minutes for the January 11, 2011 regular session.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR:

No comments from the floor.

BUSINESS:

Luthy stated that there was an issue with the paging system.  The employees are not being paged when there is an issue with the water plant and its operations.  He is speaking with the pager company regarding this problem.  Luthy stated that the Grave’s punch list was completed.

Graves Plumbing:  Christensen stated that the Board had previously approved the final pay request in the amount of $35,659.25 for Graves Plumbing, but asked that the check be held until the punch list items were completed.  Since these items are completed, she asked for permission to release the check to Graves .  Elliott moved to authorize the release of the check in the amount of $35,659.25 for the final pay request that had been approved at the November 9, 2010 meeting.   S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Additional payment request:  Capitol Engineering had request additional compensation above and beyond their contract amount.  After discussion Fowler moved to approve payment on item #1 which was for additional inspection services in the amount of $8,260.  Elliott seconded the motion.  Kamp felt that there might be additional items that should be paid.

Ayes:  Elliott

Nays, Fowler, Kamp, S. Leibering

Motion failed.

Kamp moved to approve payment on item #1, additional inspection services, $8,260; item #10, collection of information for bonding company regarding National Water Services, $660; item #11, assemble and send out additional project documents request by National Water Services, $660; item #6, AutoCAD time to incorporate Redwing Environmental information on the plan sheet drawings, $2,100; for a total of $11,680.00, contingent upon Capitol Engineering accepting this as final payment on their engineering services.  Fowler seconded the motion.  Steve Tolliver, representative for Capitol Engineering, stated that they would accept the $11,680 as final payment for services.

Ayes:  Elliott, Fowler, Kamp

Nays:  S. Leibering

Motion carried.

Lisa Gelhausen and Adam Goeppner, Indiana 15 Regional Planning Commission, updated the Board informing them that final documents needed to be submitted to EDA by February 25th.  They will need Ron Smith, Council President, to sign the documents and would like the Board to authorize his signing.  Kamp moved to authorize the Town Council President to sign the documents required to be submitted to EDA for the Town’s final draw.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Cross Connection Ordinance:  This is not ready for review.

Contract Status Inquiry:  Patmore stated that the Town had received a contract status inquiry from National Water Services bonding company.  Patmore stated that he had previously submitted documentation to them regarding the litigation.  Kamp  moved that the Town Attorney respond appropriately to the request.  Elliott seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Patmore stated that Joe Verkamp would be the mediator for the National Water Services issue.  Will be meeting April 21, 2011 at 8:00 a.m. Santa Claus time in Jasper.  He will be preparing a submission to the mediator.

Water service request:  Luthy stated that he had received a request for water service.  They would like to install a two inch line and asked if the Town would accept the line after the one year warrantee period.  They would pay one tap fee.  Patmore stated that there was a standard agreement for this request.

Resolution 2011-01:  Christensen presented Resolution 2011-01, showing one water account to write off for $51.11.  The customer has filed bankruptcy so the Town cannot collection on the account.  Elliott moved to approve Resolution 2011-01.  Fowler seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

Accounts to collection:  Christensen presented one account to send to collection for $57.58.  Elliott moved to send the account to collections.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

VOUCHERS AND ADJOURNMENT:

With no further business to come before the Board, vouchers were signed and Fowler moved to adjourn the meeting at 7:13 P.M.  S. Leibering seconded the motion.

Ayes:  Elliott, Fowler, Kamp, S. Leibering

Nays:  None

Motion carried.

February 15, 2011 Regular Town Council Meeting

February 15, 2011

The Santa Claus Town Council met in regular session on February 16, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

MINUTES: 

Burke moved to approve the January 10, 2011, regular session minutes, the January 17, 2011, special session minutes, the January 21, 2011 special session minutes and the January 31, 2011 special session minutes as submitted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

Vacation of property:  Mike Kamp, representing Koch Development, was present to ask the Town Council to start proceeding for the vacation of 19.25 acres in the old

Burke moved that a public hearing regarding the vacation of property be held during the March 14th Town Council meeting.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Patmore stated that since he is contracted as Town Attorney and he also works for Koch Development he would like the Town to waive the conflict of interest for his work on the vacation of property.  Dilger moved that the Town waive the Town Attorney’s conflict of interest with regards to the vacation of property.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Burke moved that the Town pursue the vacation of all of the streets within the original plat, except Star of the East.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger

Nays:  None

Abstained:  Johannes

Motion carried.

Commonwealth Engineers:  Theresa Criss-Hartwig, Commonwealth Engineers, was presented to reintroduce the company to the Town Council.  Roger Kottlowski introduced himself and presented information concerning proposed street projects.  After review the Town Council asked that Commonwealth revise their proposal to break out the Kaspar Drive project.

PARKS & RECREATION/COMMUNITY CENTER:

O’Brien stated that depending on the weather the park should be open in about a month.  The league should start practice in April, with games in May.  Everything is going good at the Community Center.

PLANNING AND ZONING:

P. Brown was not present, so Patmore updated the Council on the unsafe premises on Melchoir.  A notice had been sent to the property owner, who had responded by email listing what they intended to have done.  Most of the work was to be completed by January 31, 2011.  Patmore stated that he had driven past the residence and nothing had been completed.  Smith moved that the Town Attorney send a notice informing the property owner that suit will be filed if the work is not completed within 10 days.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

POLICE DEPARTMENT:

Vehicle repair:  Keller stated that 2004 Impala need the engine replaced.  Three quotes had been received:  Patriot Station, $3,391.00; Uebelhor & Sons, $4,110.95; and Stein’s Garage, $$4,282.00 or $4,076.00 or $3,957.00.  Johannes moved to accept the quote from Patriot Station for a cost not to exceed $3,400.00.  Christensen asked that the motion include that the repair would be paid for from the Rainy Day Fund.  Johannes moved to include this in the motion.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

FIRE DEPARTMENT:

Fire station:  Hagedorn stated that there had been a meeting with Terry Hartwig, Midwestern Engineers, to review the preliminary plans for the fire station.  They hope to have the final plans by the end of the month.  Funding for the project was discussed, with the Council asking Patmore to check with Ice Miller concerning the Town’s selling the property to the Fire Department and then they go out for the bids.

Insurance:  Three firms presented insurance proposals for the fire department.  Karen Cloyd, SCB Insurance, $7,158.00 (included umbrella); Chris Middleton, Amenity Business & Insurance Solutions, $7,016; and Mike Becher, VFIS, $6,970.00.  After review of the proposals the Council asked that the firms present additional proposal showing $500 deductible and at least $2,000,000.00 per incident.  The Council set a special session Monday, February 21, 2011 at 5:30 p.m. for the proposals to be presented.

Tire quotes:   Hagedorn stated that they wanted to do maintenance on the brush truck.  They received quotes for replacing the tires:  Tell City Tire, $639.00; Bob Luegers, $584.00; Dubois County Tire & Supply, $621.00 or $601.72; and Big O Tires, $891.35.

Johannes moved to accept the quote for four tires from Bob Luegers for $584.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

STREET DEPARTMENT:

Della Morta stated that Holiday Blvd was in need of repair.  Luthy stated that he will be coordinating with the County regarding the repair on this road.

WASTEWATER:

Sewer ordinance.  Patmore stated that the Council needed to decide what cost they wanted to use for the inspection, how often they are to be done and how long the homeowner would be given to do repairs, if anything was found.  The Council instructed Patmore to use $100.00 per inspection to be done every 10 years and that the homeowner be given 90 days to do the repairs.

Luthy stated that there were two areas that needed sewer rehab.  He would have the quotes for these at the next meeting.

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:  Luthy stated that the water plant was running, there were issues with the paging system and the controller on the Patoka pit.

INDUSTRIAL PARK:

There have been multiple inquires regarding the industrial park.

TOWN ATTORNEY:

Trail project:  Patmore stated that if the Council was interested in receiving funding for any trail projects that they need to have preliminary engineering done.  Midwestern has agreed to do this for $2,500.  Johannes moved to hire Midwestern Engineers to do the preliminary engineering on the trail project for a cost not to exceed $2,500.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Midwestern Engineers:  Christensen stated that Midwestern Engineers had performed a preliminary study for street projects that they have never been paid form.  She presented the agreement for the Council approval at a cost of $2,500.00.  Johannes moved to approve the agreement at a cost of $2,500.00 and authorize the Town Council President to sign the agreement.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Accounts to collections:  Christensen presented a listing of accounts to send to collections in the amount of $2,431.66.  Burke moved to approve sending the accounts to collections.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-03:  Christensen presented Resolution 2011-03, wastewater accounts to be written off.  After review Burke moved to write off the accounts listed, excluding Account 80161202, for a total amount of $1,064.48.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Resolution 2011-02:  Christensen presented Resolution 2011-02, listing property to junk or donate.  Della Morta moved to approve Resolution 2011-02.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Motor Vehicle Records:   Christensen stated that the Risk Control Department of the Town’s insurance carrier had meet with the department heads and herself.  A letter had been sent by the Risk Control Department recommending the Town do a Motor Vehicle Records review on an annual basis.  She presented the information that had been received to the Council for review.

Motor Speedway:  Christensen presented information that had been received from the Indianapolis Motor Speedway concerning their 100th anniversary.

MISCELLANEOUS:

Annual Report:  Johannes presented the annual report of the Santa Claus Redevelopment Commission to the Town Council.  Smith moved to accept the report as submitted.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Website:  The Council asked that a year’s worth of minutes be kept on the Town’s website.

Education Program:   Smith stated that he had been asked for a letter of support for a possible educational program in Spencer County.  Dilger moved to authorize the Town Council President to sign a letter of support for the educational program.  Della Morta seconded.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 8:06 p.m.  Burke seconded the motion.

Ayes;  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

February 21, 2011 Special Town Council Meeting

February 21, 2011

The Santa Claus Town Council met in special session on February 21, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Christensen announced the meeting was being recorded.

Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen were also present.

At the Council’s last meeting they had requested that the three individuals quoting insurance for the fire department change the deductible to $500.00 with at least $2,000,000.00 per occurrence.  Karen Cloyd, SCB Insurance, presented a proposal with a premium total of $6,562.00.  Chris Middleton, Amenity Business and Insurance Solutions presented a proposal with a premium total of $5,683.00.  Mike Becker, Dale State Agency, presented a proposal with a premium total of $6,668.00.  After discussion, Johannes moved to accept the proposal for the fire department’s insurance from Amenity Business and Insurance Solutions for $5,683.00.  Dilger seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:   None

Abstained:  Burke

Motion carried.

The Council stated that when it came time for renewal on the fire department’s Accident and Sickness Policy and their Worker’s Compensation that this be let out for quotes.

Engineering proposals had been received from Midwestern Engineers, $24,000.00 and Commonwealth Engineers, $60,000.00 for engineering on Kaspar Drive.  Johannes moved to accept the proposal from Midwestern Engineers at a cost of $24,000.00 and to authorize the Council President to sign the agreement.  Della Morta seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion passed.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:09 p.m.  Della Morta seconded the motion.

January 31, 2011 Special Town Council Meeting

January 31, 2011

The Santa Claus Town Council met in special session on January 31, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 p.m.

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Clerk-Treasurer, Kim Christensen and Town Marshal, Joey Brown.

J. Brown requested approval from the Council to attend Field Training Officer training February 16th – 18th at a cost of $300.00, plus expenses.  Brown would receive training on drafting a manual for officer’s training.  Burke asked how many reserve officers there were.  At this time there are four officers. Burke said that he thought the officers should be required to work 16 hours a month to stay a reserve.  Brown stated that could be difficult since the reserves have full time jobs.  He requires they work 8 hours a month.  Johannes stated that most departments require 8 hours.  Dilger asked if the Council could receive a rundown on what Brown learns at the training.  Dilger moved to allow the Town Marshal to attend the Field Training Officer training at a cost of $300.00, plus travel, meals and accommodation.  Della Morta seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:  Burke

Motion carried.

Brown stated that James Faulkenburg had received his probationary reviewed and he would like to recommend a raise of $.25 per hour, retroactive to January 15th, which would raise Faulkenburg’s salary to $1,116.00 per pay period.  Johannes moved to approve Faulkenburg’s raise to $1,116.00 per pay period, effective January 15th.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 5:50 p.m.  Della Morta seconded the motion.

January 21, 2011 Special Town Council Meeting

January 21, 2011

The Santa Claus Town Council met in special session on January 21, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 7:30 a.m.

Present:  Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes

Absent:  Dennis Della Morta

Also present were Clerk-Treasurer, Kim Christensen and Utilities Superintendent, Russ Luthy.

Luthy stated that after review of the quote received from Jim’s Heating he found that they did not meet the specifications that had been requested.  They stated in their quote that any EPDM that is required would have to be supplied by the Town.  This was to be included as part of the quote.  Of the other two quotes received; from Hi Tech Sheet Metal and Frederick’s Sheet Metal, Frederick’s was the low bidder.  Johannes moved to accept the low bid from Fredericks Sheet Metal of $14,539.00.  Dilger seconded the motion.

Ayes:  Smith, Burke, Dilger, Johannes

Nays:  None

Motion carried.

With no further business to come before the Council, Johannes moved to adjourn the meeting at 7:40 a.m.  Burke seconded the motion

January 19, 2011 Regular Parks and Rec Meeting

January 19, 2011

The January 19, 2011 board meeting of the Santa Claus Park & Recreation Dept. was called to order at 6:00 p.m.  Board members: Todd Grundhoefer, Joe Asbury, April Susnjara, and List O’Brien were in attendance.

Board approved the December meeting minutes.

Board approved all vouchers.

Community Center:

Lisa O’Brien reported that Y Wee Care signed a new rental lease for the 2011-2012 school year.  No changes were made.

Board approved the spending of $575 to have the kitchen cleaned.  The gym floor will be stripped and waxed and carpets cleaned for an additional charge.  Y Wee Care will be responsible for paying 1/2 of the kitchen cleaning as agreed upon in their lease.

Board approved the purchase of 50 more chairs and 3-5 tables for community center.

Yellig Park:

Board requested that Lisa O’Brien run an ad for a part time position at the park this spring.  The Board is interested in hiring someone to prepare the ball fields this spring.  Pay will be up to $175.00/week.

Board approved an annual $.25 pay increase for Ron Vonderheide.

Other Business:  None

This meeting was adjourned at 7:00 p.m.