Skip to content Skip to left sidebar Skip to footer

April 11, 2011 Regular Town Council Meeting

April 11, 2011

The Santa Claus Town Council met in regular session on April 11, 2011 at the Town Hall.  The meeting was called to order by Ron Smith at 5:30 P.M.   Christensen announced that the meeting was being recorded

Present:  Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes

Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.

PUBLIC HEARING:

Dilger moved to cancel the public hearing and stop the annexation process.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

MINUTES: 

Dilger moved to approve the March 14, 2011 regular session minutes as submitted.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

COMMENTS FROM THE FLOOR: 

Kimball Furniture Group:  Christensen stated that Compliance With Statement of Benefit forms had been received from Kimball International concerning Kimball Furniture Group.  One was for the Air Flow Halogen Finishing System the other is for the Ultra-Violet Line Equipment.  After review Johannes moved to find Kimball International in substantial compliance.  Dilger seconded the motion.

Ayes:  Smith, Della Morta, Dilger, Johannes

Nays:  None

Abstained:  Burke

Motion carried.

PARKS & RECREATION/COMMUNITY CENTER:

No business to come before the Council.

PLANNING AND ZONING:

Unsafe Premise:  P. Brown stated that the required repairs had been completed on the property at Melchoir Dr.

Monthly Report:  P. Brown presented his monthly report to the Council.

Patmore stated that the final plat for “The View” had been approved by the Advisory Plan Commission.  Christensen asked the Council’s for authorization to sign the document.  Della Morta moved to authorize the Clerk Treasurer to sign the final plan.  Dilger seconded the motion.

Ayes:  Burke, Della Morta, Dilger, Johannes

Nays:  None

Abstained:  Smith

Motion carried.

POLICE DEPARTMENT:

J. Brown informed the Council that Faulkenburg had started at the Academy.  Boone is doing a great job as a reserve.  Burke asked if the reserves were scheduled.  J. Brown explained that they come in and work when they can since they have regular jobs.  Burke asked if the speed sign would be used on a weekly basis depending on traffic flow.  J. Brown stated that he and Dilger had been discussing this.

STREET DEPARTMENT:

Crack Sealing Quote:  Luthy stated that he had requested quotes for crack sealing from three companies and had only received one.  The Council asked Luthy to request quotes again for the May meeting.

Della Morta asked about the Town doing the work itself.  Luthy stated that he was looking into it.

WASTEWATER:

Ordinance 2011-02:  Patmore presented Ordinance 2011-02, which makes changes to the sewer and water ordinance.  Patmore reviewed the changes that were reflected in the Ordinance.  Luthy asked that within “Equipment Rental” “by utility companies” be changes to “by others”.  Johannes moved to approve the first reading of Ordinance   2011-02, an ordinance amending Chapter 10.04 and 10.16 of the municipal code of the Town of Santa Claus, Indiana concerning lateral inspections; water and wastewater deposits, and other changes to utility code sections.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

A public hearing concerning Ordinance 2011-02 was set for May 9, 2011 at 5:30 p.m.

PMR:  Luthy presented his monthly report to the Council.

WATER PLANT:

Luthy informed the Council that the water plant was running fine.  Holiday World has started filling.  Trying to find a balance on the softness issue and the taste and smell.  Della Morta asked if the Town was able to control only getting the contract amount from Patoka.  Luthy explained that there was an auto controller to regulate this and the bugs are still being worked out on this.

Burke asked about the old water tower.  Patmore stated that it was his understanding that it would be taken down this month.

FIRE DEPARTMENT:

Fire Station:  Hagedorn stated that he had meet with Terry Hartwig and the architectural drawing should be done this week.  After discussion Della Morta moved to instruct the Town Attorney to shop for bond counsel, proceed with $600,000.00 as the amount to use for bond issuance and check on the wage scale procedure.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

INDUSTRIAL PARK:

No business to come before the Council.

TOWN ATTORNEY:

Welcome signs:  Patmore explained that the easement from Phil Koch and the Santa Claus United Methodist Church have not been signed.  Smith asked that a special session be scheduled to approve quotes for the signs, foam filling and clearcoat of the Santa and Tree.  A special session was scheduled for Friday, April 15th at 7:30 a.m.

Ordinance 2011-03:  Patmore presented Ordinance 2011-03, which makes changes to the zoning and subdivision control ordinance.  Patmore reviewed the changes that were reflected in the Ordinance.  Johannes moved to approve the first reading of Ordinance   2011-03, an ordinance amending Tow of Santa Claus, Indiana zoning and subdivision control ordinance.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Sarbanes grant:  Patmore stated that he had received an agreement for services from Midwestern Engineers, Inc. for a lump sum of $1,500.00 for engineering services related to the filing of a grant application for a multi-purpose trail connecting the Town of Santa Claus with the Lincoln Boyhood National Memorial Park.  Johannes moved to approve the agreement of services and expenditure of $1,500.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

Patmore stated that he had letters for the Council President to sign requesting local financial support for the project if the Council so approved.  The Council felt this was a good idea.

Group IV Funding:  Patmore stated that this application is due by May 20th and with the Council’s permission he would pursue the funding.  The Council asked that the Town Attorney continue with the application process.

TE Application:  Patmore sated that this application is still pending.

Traffic Analysis Proposal:  Patmore stated that a proposal had been received from American Structurepoint, Inc. for a traffic operations analysis, for the proposed extension of Kaspar Drive, at a cost of $4,200.00.  Johannes moved to accept the traffic operations analysis proposal from Amiercan Structurepoint, Inc. at a cost of $4,200.00.  Burke seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

CLERK-TREASURER:

Nationwide Retirement:  Christensen stated that she had received documents requiring signatures from the Town’s previous deferred compensation provider.  Even though the Town no longer submits money to the company there are still employees that have money within the account.  Christensen gave copies to each of the Council members and asked that they review it before the May meeting and make a decision then as far as signing of the documents or not.  The Council asked the Town Attorney to review the documents and give his recommendation.

MISCELLANEOUS:

Town Hall lighting:  The Town had requested quotes from three providers for lighting supplies to replace the lighting in the conference room and entryway.  Two providers had submitted quotes:  Tri-State Lighting, $5,068.60 and Illuminating Expressions, $3,524.00.  Luthy stated that he had reviewed the quotes and felt that Illuminating Expressions had submitted a fair quote.  Della Morta moved to accept the quote for lighting supplies from Illuminating Expressions for $3,524.00.  Johannes seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.

ADJOURNMENT:

With no further business to come before the Council, voucher were approve and signed.  Johannes moved to adjourn the meeting at 6:50 p.m.  Dilger seconded the motion.

Ayes:  Smith, Burke, Della Morta, Dilger, Johannes

Nays:  None

Motion carried.